(Senior) Assistant Manager, Development Office (Project Management Office)

National University Polyclinics; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent healthcare institution in Singapore is seeking a PMO Executive to provide administrative and operational support to its redevelopment team. The successful candidate will ensure the smooth operation of the Project Management Office, manage procurement processes, and coordinate communications with stakeholders. Includes responsibilities like organizing events, managing documentation, and facilitating onboarding processes. Ideal candidates will have a Diploma or Degree in a relevant field and at least 3 years of project coordination experience.

Qualifications

• Minimum 3 years’ experience in administrative or project coordination roles.
• Experience in healthcare redevelopment or infrastructure projects is advantageous.
• Detail-oriented with strong record-keeping discipline.

Responsibilities

• Coordinate calendars, appointments, and logistics for redevelopment engagements.
• Manage procurement processes for redevelopment activities.
• Prepare regular redevelopment reports and progress dashboards.

Skills

Organisational skills

Communication skills

Stakeholder engagement

Proficiency in Microsoft Office Suite

Document management skills

Education

Diploma or Degree in Business Administration or related discipline

Tools

SharePoint

OneDrive

Job description

Job Purpose:

The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities:

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities:

• Ad-hoc projects as assigned by Director, Development Office.

Job Requirements:

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail-orientedwith strong record-keeping discipline.
• Proactivein anticipating needs and resolving issues.
• Collaborativeand able to work effectively with multidisciplinary teams.