Senior / Administrative Associate

Charles & Keith; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading fashion retailer in Singapore is seeking a Senior/Administrative Associate to provide comprehensive administrative and operational support. Responsibilities include overseeing office operations, coordinating corporate travel, and managing front desk coverage. The ideal candidate will have relevant experience, excellent communication skills, and proficiency in Microsoft Office.

Qualifications

• Minimum 1-3 years of relevant administrative experience.
• Experience in corporate travel coordination is advantageous.
• Able to work independently under minimal supervision.

Responsibilities

• Provide administrative assistance to the Directors’ Office and management teams.
• Serve as the key contact for administrative and operational matters.
• Manage front desk operations and cover reception when required.

Skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Interpersonal skills

Education

ITE, Diploma, or Bachelor's degree in Business Administration

Job description

The Senior/Administrative Associate provides administrative and operational support, including overseeing office operations, coordinating corporate travel, and covering the reception area when required.

Responsibilities

1. Administrative & Office Support

   Provide administrative assistance to the Directors’ Office and management teams as required. Manage document preparation, filing, scheduling, and record maintenance, as well as administrative processes such as expense claims and vendor invoicing. Manage and support daily office operations, including office supplies, mail and courier handling, and gifting arrangements. Liaise with service providers for insurance, and event planning. Ensure the office environment remains professional, organized, and conducive. Coordinate meeting logistics, including room bookings, catering, and equipment setup. Assist in organizing corporate events and private functions for Directors. Arrange corporate travel, including flights, accommodation, transportation, and visa applications. Conduct fare and rate comparisons to ensure cost efficiency and compliance with company policy. Maintain and update travel logs, bookings, and related documentation.

2. Communication & Coordination

   Serve as the key contact for administrative and operational matters. Support internal communications and coordinate across departments. Uphold confidentiality and professionalism when handling sensitive information.

3. Reception Coverage (when required)

   Manage front desk operations to ensure professional handling of calls, guests, and deliveries. Maintain a welcoming and professional corporate image for all visitors and callers.

Requirements

• ITE, Diploma, or Bachelor’s degree in Business Administration or a related field.
• Minimum 1-3 years of relevant administrative experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in corporate travel coordination and covering front desk operations would be advantageous.
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Responsible, adaptable, and able to work independently under minimal supervision.