Senior / Administrative Associate

Charles & Keith (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading fashion retailer in Singapore is looking for a Senior/Administrative Associate to provide administrative and operational support, manage corporate travel, and handle front desk operations. The ideal candidate will have a degree in Business Administration and 1-3 years of relevant experience, with strong skills in Microsoft Office and excellent communication abilities.

Qualifications

• 1-3 years of relevant administrative experience.
• Experience in corporate travel coordination is advantageous.
• Strong organizational skills required.

Responsibilities

• Provide administrative assistance to directors and management.
• Coordinate corporate travel logistics.
• Manage front desk operations when required.

Skills

Microsoft Office proficiency

Excellent communication skills

Strong organizational skills

Attention to detail

Ability to multitask

Education

ITE, Diploma, or Bachelor’s degree in Business Administration

Job description

The Senior/Administrative Associate provides administrative and operational support, including overseeing office operations, coordinating corporate travel, and covering the reception area when required.

Responsibilities:

1. Administrative & Office Support

• Provide administrative assistance to the Directors’ Office and management teams as required
• Manage document preparation, filing, scheduling, and record maintenance, as well as administrative processes such as expense claims and vendor invoicing
• Manage and support daily office operations, including office supplies, mail and courier handling, and gifting arrangements
• Liaise with service providers for insurance, and event planning
• Ensure the office environment remains professional, organized, and conducive
• Coordinate meeting logistics, including room bookings, catering, and equipment setup
• Assist in organizing corporate events and private functions for Directors
• Arrange corporate travel, including flights, accommodation, transportation, and visa applications
• Conduct fare and rate comparisons to ensure cost efficiency and compliance with company policy
• Maintain and update travel logs, bookings, and related documentation

2. Communication & Coordination

• Serve as the key contact for administrative and operational matters
• Support internal communications and coordinate across departments
• Uphold confidentiality and professionalism when handling sensitive information

3. Reception Coverage (when required)

• Manage front desk operations to ensure professional handling of calls, guests, and deliveries
• Maintain a welcoming and professional corporate image for all visitors and callers

Requirements:

• ITE, Diploma, or Bachelor’s degree in Business Administration or a related field
• Minimum 1-3 years of relevant administrative experience
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in corporate travel coordination and covering front desk operations would be advantageous
• Excellent communication and interpersonal skills
• Strong organizational skills with attention to detail and the ability to multitask effectively
• Responsible, adaptable, and able to work independently under minimal supervision