Senior / Administrative Associate

CHARLES & KEITH GROUP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading fashion retailer in Singapore is looking for a Senior/Administrative Associate to provide comprehensive administrative support. Responsibilities include managing office operations, coordinating corporate travel, and reception coverage as needed. Candidates should have relevant experience and strong organizational skills, with opportunities to work independently. Join a dynamic team committed to excellence.

Qualifications

• Minimum 1-3 years of relevant administrative experience.
• Experience in corporate travel coordination is advantageous.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative assistance to the Directors’ Office and management.
• Manage document preparation, filing, scheduling, and record maintenance.
• Coordinate meeting logistics and corporate events.

Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

ITE, Diploma, or Bachelor’s degree in Business Administration

Job description

The Senior/Administrative Associate provides administrative and operational support, including overseeing office operations, coordinating corporate travel, and covering the reception area when required.

Responsibilities:

1. Administrative & Office Support

• Provide administrative assistance to the Directors’ Office and management teams as required
• Manage document preparation, filing, scheduling, and record maintenance, as well as administrative processes such as expense claims and vendor invoicing
• Manage and support daily office operations, including office supplies, mail and courier handling, and gifting arrangements
• Liaise with service providers for insurance, and event planning
• Ensure the office environment remains professional, organized, and conducive
• Coordinate meeting logistics, including room bookings, catering, and equipment setup
• Assist in organizing corporate events and private functions for Directors
• Arrange corporate travel, including flights, accommodation, transportation, and visa applications
• Conduct fare and rate comparisons to ensure cost efficiency and compliance with company policy
• Maintain and update travel logs, bookings, and related documentation

2. Communication & Coordination

• Serve as the key contact for administrative and operational matters
• Support internal communications and coordinate across departments
• Uphold confidentiality and professionalism when handling sensitive information

3. Reception Coverage (when required)

• Manage front desk operations to ensure professional handling of calls, guests, and deliveries
• Maintain a welcoming and professional corporate image for all visitors and callers

Requirements:

• ITE, Diploma, or Bachelor’s degree in Business Administration or a related field
• Minimum 1-3 years of relevant administrative experience
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in corporate travel coordination and covering front desk operations would be advantageous
• Excellent communication and interpersonal skills
• Strong organizational skills with attention to detail and the ability to multitask effectively
• Responsible, adaptable, and able to work independently under minimal supervision