Senior Administration Manager

PENTA-OCEAN CONSTRUCTION COMPANY LIMITED; Singapore; On-site; SGD 120,000 - 160,000; Full time

Job summary

A leading construction firm in Singapore is seeking a highly experienced Head of Administration to manage all administrative functions for overseas projects. The ideal candidate must have over 20 years of relevant experience, strong accounting and HR skills, and a proven track record in the construction industry. This role requires effective leadership, compliance with internal policies, and the ability to travel internationally when needed.

Qualifications

• 20+ years of experience in construction/infrastructure accounting, general affairs, and HR.
• 15+ years as an expatriate in various countries.
• Manager/Director level experience in overseas administration.

Responsibilities

• Manage all administrative functions for overseas projects.
• Oversee financial statements, tax compliance, and cash flow.
• Establishing and operating local corporations and project offices.

Skills

Accounting expertise

General affairs management

HR systems implementation

Excellent communication skills

Positive working attitude

Education

Bachelor's Degree in Business Administration

Japanese Construction Accountant License Grade 2 or above

Job description

Responsibilities

• General management of all administrative functions (accounting, general affairs, human resources) for overseas projects and local subsidiaries.
• Settlement of accounts, preparation of financial statements, tax compliance, fixed asset management, cash flow management, and internal control compliance.
• Establishing and operating local corporation/project offices and staff quarters, expatriate support, conducting health checks, and handling guest relations.
• Local staff employment management, performance reviews, implementation and operation of local HR systems, and establishing/operating various internal regulations.
• Contract management duties (handling claims against owners, contractor evaluations, etc.), budget/actual performance management, and JV (Joint Venture) related tasks.
• Liaise with the assigned Countries’ person(s) in charge within the International Business Unit on Administrative and Accounting matters
• Review and consolidate the assigned Countries’ and projects’ budgets, cash flow forecast, variance analysis, etc and report to Tokyo HQ
• Ensure assigned Countries’ compliance with internal policies and procedures
• Any other ad-hoc duties as and when assigned

Requirements

• Bachelor's Degree in Business Administration or equivalent
• The Japanese Construction Accountant License Grade 2 or above
• Well-balanced experience in accounting, general affairs, and HR-related duties in the construction/infrastructure industry (at least 20 years).
• Experience living and working overseas as an expatriate (at least 15 years) in countries including Hong Kong, Thailand, Djibouti, India, Vietnam, and Bangladesh.
• Experience as a Head of Administration (Manager/Director level or equivalent) at an overseas location
• Ability to demonstrate business acumen in organisational management and execute duties effectively.
• Experience in import procedures and negotiations with overseas manufacturers related to the procurement of construction materials from abroad.
• Must be able to travel overseas whenever required
• Familiar with Japan’s statutory requirements, i.e. Japan GAAP, Japan Tax System, JSox, etc
• Possession of knowledge in FIDIC contracts is an added advantage
• Strong in internal control procedures
• Excellent communication and interpersonal skills
• Positive working attitude and ability to work independently in a fast-paced environment