Senior Administration Assistant

Precision for Medicine; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Singapore is seeking a Senior Administration Assistant to provide administrative support to the executive team. Responsibilities include managing complex travel, coordinating meetings, and developing documents. The ideal candidate has at least 5 years of related experience, a Bachelor's degree, and proficiency in MS Office. Strong communication and organizational skills are essential for success in this role.

Qualifications

• At least 5 years of related work experience.
• Must be fluent in English.

Responsibilities

• Managing all aspects of complex travel arrangements.
• Planning and coordinating meetings and logistics.
• Interacting with internal teams and prospective candidates.
• Creating and revising documents and presentations.
• Maintaining filing systems and expense reports.

Skills

Strong attention to detail

Excellent documentation skills

Professional demeanour

Excellent organizational capabilities

Outstanding written communication skills

Collaborative and flexible

Education

Bachelors degree or equivalent experience

Tools

MS Office

Job description

Precision for Medicine is not your typical CRO. At Precision for Medicine we have brought together new technologies expertise and operational scale to help the life sciences improve the speed cost and success rate of bringing life-changing therapies to patients. What sets us apart is the way we integrate clinical trial execution with deep scientific knowledge laboratory expertise and advanced data sciences. We have a strong focus on Oncology and Rare Disease.

Position Summary

The Senior Administration Assistant is responsible for providing administrative support primarily to members of the executive team. Responsibilities may include maintaining executive calendars, coordinating meetings, scheduling travel, taking meeting minutes, developing presentations, and various projects.

Working closely with the Executive Team, the Sr Admin Assistant handles projects and assignments requiring problem‑solving skills and in-depth knowledge of the leaders’ functions, programs, ongoing activities, and priorities.

Essential Functions

• Managing all aspects of complex travel including trains flights rooms and vehicles
• Planning meetings, creating/editing meeting materials and managing meeting logistics
• Interacting with internal team members as well as customers and prospective job candidates
• Developing and revising documents and presentations
• Creating electronic and/or paper filing systems and maintaining them
• Project execution in support of the executives
• Screening and answering phone calls
• Preparing accurate expense reports with required documentation
• Providing backup assistance for the other administrative office staff
• Organizing attending and issuing minutes on Asia Pacific BD weekly call to include BD and regional leadership
• Working with local BD team members to arrange OPS Strat and Proposal calls for outside region members
• Work with regional BD and leadership for development of local materials needs (PowerPoint decks timelines proposal materials client information)
• Working with local marketing manager for continuous updates and regional marketing events/efforts
• Establishment of an APAC pipeline report for review at the APAC ELT management meeting

Qualifications

Minimum Required:

• Bachelors degree or equivalent experience
• At least 5 years of related work experience

Other Required:

• Must be proficient in MS Office (Word Outlook Excel PowerPoint)
• Must be able to read write speak fluently and comprehend the English language
• Must be able to handle projects independently

Skills

• Strong attention to detail excellent documentation skills and must work well in a group environment
• Professional demeanour and interpersonal skills to interact effectively with all levels of Precision staff members
• Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
• Self‑motivated with a strong attention to detail
• Outstanding written and verbal communication skills
• Collaborative and flexible

We invite you to learn more about our growing organization serving our clients that are researching groundbreaking cancer therapies. We strive to ensure employees feel appreciated for the contributions they make every single day. You will provide input and have your ideas valued and nurtured impacting positive change for the company.

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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race color age religion sex sexual orientation gender identity national origin disability veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact Precision Medicine Group at .