Senior Administration Assistant

Precision Medicine Group; Singapore; Remote; SGD 50,000 - 70,000; Full time

Job summary

A leading life sciences organization in Singapore seeks a Senior Administration Assistant to provide critical administrative support to the executive team. The role involves managing complex travel, planning meetings, and interacting with stakeholders. Candidates should have a Bachelor's degree and at least 5 years of relevant experience, with proficiency in MS Office. This position requires excellent organizational and communication skills and offers the chance to work in a collaborative environment.

Qualifications

• At least 5 years of related work experience.
• Must be able to read, write, speak fluently and comprehend English.
• Fluent in reading, writing, and speaking English.

Responsibilities

• Managing all aspects of complex travel arrangements.
• Planning meetings and managing logistics.
• Interacting with internal team members and candidates.
• Developing and revising documents and presentations.
• Creating and maintaining filing systems.
• Supporting project execution for executives.
• Attending and issuing minutes for weekly BD calls.

Skills

Attention to detail

Documentation skills

Interpersonal skills

Organizational skills

Communication skills

Written communication

Verbal communication

Education

Bachelor’s degree or equivalent experience

Tools

MS Office

Job description

Precision for Medicine is not your typical CRO. At Precision for Medicine we have brought together new technologies, expertise and operational scale to help the life sciences improve the speed, cost and success rate of bringing life-changing therapies to patients. What sets us apart is the way we integrate clinical trial execution with deep scientific knowledge, laboratory expertise and advanced data sciences. We have a strong focus on Oncology and Rare Disease.

Position Summary

The Senior Administration Assistant is responsible for providing administrative support to primarily for members of the executive team. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, meeting minutes, developing presentations, and various projects. Working closely with the Executive Team, the Sr Admin Assistant handles projects and assignments requiring problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Responsibilities

• Managing all aspects of complex travel including trains, flights, rooms and vehicles
• Planning meetings, creating/editing meeting materials and managing meeting logistics
• Interacting with internal team members as well as customers and prospective job candidates
• Developing and revising documents and presentations
• Creating electronic and/or paper filing systems and maintaining them
• Project execution in support of the executives
• Screening and answering phone calls
• Preparing accurate expense reports with required documentation
• Providing backup assistance for the other administrative office staff
• Organizing, attending and issuing minutes on Asia Pacific BD weekly call to include BD and regional leadership
• Working with local BD team members to arrange OPS Strat and Proposal calls for outside region members
• Work with regional BD and leadership for development of local materials needs (PowerPoint decks, timelines, proposal materials, client information)
• Working with local marketing manager for continuous updates and regional marketing events/efforts
• Establishment of an APAC pipeline report for review at the APAC ELT management meeting

Qualifications

• Bachelor’s degree or equivalent experience
• At least 5 years of related work experience

Other Required

• Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
• Must be able to read, write, speak fluently and comprehend the English language
• Must be able to handle projects independently

Skills

• Strong attention to detail, excellent documentation skills and must work well in a group environment
• Professional demeanour and interpersonal skills to interact effectively with all levels of Precision staff members
• Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
• Self-motivated with a strong attention to detail
• Outstanding written and verbal communication skills
• Collaborative and flexible

We invite you to learn more about our growing organization serving our clients that are researching ground breaking cancer therapies. We strive to ensure employees feel appreciated for the contributions they make every single day. You will provide input and have your ideas valued and nurtured, impacting positive change for the company.

Equality, Diversity and Inclusion: Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [e-mail].

It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.