Senior Administration Assistant

Precision for Medicine; Singapore; Remote; SGD 50,000 - 70,000; Full time

Job summary

A clinical research organization in Singapore is seeking a Senior Administration Assistant to provide comprehensive support to the executive team. The role involves managing complex travel arrangements, planning meetings, and executing various projects. The ideal candidate should have at least 5 years of related experience, a Bachelor's degree, and proficiency in MS Office, along with excellent communication and organizational skills. This position offers an opportunity to work in a dynamic environment focused on improving life sciences.

Qualifications

• At least 5 years of related work experience.
• Must be able to handle projects independently.
• Fluent in English.

Responsibilities

• Managing all aspects of complex travel including trains, flights, rooms and vehicles.
• Planning meetings and managing logistics.
• Interacting with internal team members and customers.
• Developing and revising documents and presentations.
• Creating and maintaining filing systems.
• Providing backup for other administrative staff.
• Organizing and issuing minutes for weekly BD calls.

Skills

Attention to detail

Documentation skills

Organizational skills

Verbal communication skills

Interpersonal skills

Education

Bachelor’s degree or equivalent experience

Tools

MS Office (Word, Outlook, Excel, PowerPoint)

Job description

Overview

Precision for Medicine is not your typical CRO. At Precision for Medicine we have brought together new technologies, expertise and operational scale to help the life sciences improve the speed, cost and success rate of bringing life-changing therapies to patients. We integrate clinical trial execution with deep scientific knowledge, laboratory expertise and advanced data sciences, with a strong focus on Oncology and Rare Disease.

Position Summary

The Senior Administration Assistant is responsible for providing administrative support to primarily the members of the executive team. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, meeting minutes, developing presentations, and various projects. Working closely with the Executive Team, the Sr Admin Assistant handles projects and assignments requiring problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Responsibilities

• Managing all aspects of complex travel including trains, flights, rooms and vehicles
• Planning meetings, creating/editing meeting materials and managing meeting logistics
• Interacting with internal team members as well as customers and prospective job candidates
• Developing and revising documents and presentations
• Creating electronic and/or paper filing systems and maintaining them
• Project execution in support of the executives
• Screening and answering phone calls
• Preparing accurate expense reports with required documentation
• Providing backup assistance for the other administrative office staff
• Organizing, attending and issuing minutes on Asia Pacific BD weekly call to include BD and regional leadership
• Working with local BD team members to arrange OPS Strat and Proposal calls for outside region members
• Work with regional BD and leadership for development of local materials needs (PowerPoint decks, timelines, proposal materials, client information)
• Working with local marketing manager for continuous updates and regional marketing events/efforts
• Establishment of an APAC pipeline report for review at the APAC ELT management meeting

Qualifications

• Bachelor’s degree or equivalent experience
• At least 5 years of related work experience

Other Required

• Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
• Must be able to read, write, speak fluently and comprehend the English language
• Must be able to handle projects independently

Skills

• Strong attention to detail, excellent documentation skills and must work well in a group environment
• Professional demeanour and interpersonal skills to interact effectively with all levels of Precision staff members
• Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
• Self-motivated with a strong attention to detail
• Outstanding written and verbal communication skills
• Collaborative and flexible

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.