Senior Admin Support Executive (1 Year Contract)

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading talent solutions firm in Singapore seeks an experienced administrative support executive to manage operations and assist with onboarding, budgeting, and events. The ideal candidate has over 5 years of experience and strong organizational abilities. Proficiency in Outlook, Word, Excel, and PowerPoint is required, along with exceptional time-management and communication skills. This position is essential for ensuring smooth operations within a key leadership office.

Qualifications

• 5+ years’ experience as an administrative support executive, executive assistant or Project Admin/PMO.
• Exceptional organizational and time-management skills with a proven ability to manage competing demands.
• Must be highly discreet, proactive, and possess the confidence to engage professionally with different stakeholders.

Responsibilities

• Monitor and reconcile budgets related to office operations, travel, and events.
• Assist in the onboarding and off-boarding process for team members.
• Organize and facilitate logistics for meetings and internal events.

Skills

Organizational skills

Attention to detail

Time-management skills

Verbal communication

Written communication

Education

Diploma in Business Administration or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Overview

This role is essential to maintaining the smooth operation of a key leadership office, requiring strong organizational skills, meticulous attention to detail, and the ability to manage a diverse range of tasks effectively.

Responsibilities

• Monitor and reconcile budgets related to office operations, travel, and events, escalating discrepancies as needed.
• Assist in the onboarding and off-boarding process for new and departing team members, ensuring all administrative tasks are completed.
• Organize and facilitate logistics for meetings, workshops, and internal events.
• Maintain and update electronic filing systems and databases to ensure information is easily accessible and compliant with internal standards.
• Process and triage incoming communications (e.g., mail, general emails) and direct them to the appropriate parties for action, drafting responses where appropriate.
• Manage and maintain calendars, scheduling and coordination.
• Prepare and distribute internal announcements or updates on behalf of the leadership team to ensure clear and timely dissemination of information.

Requirements

• Diploma in Business Administration, Business Management or equivalent.
• 5+ years’ experience as an administrative support executive, executive assistant or Project Admin/ PMO.
• Competency in Outlook, Word, Excel, PowerPoint.
• Exceptional organizational and time-management skills with a proven ability to independently prioritize tasks and manage competing demands.
• Excellent verbal and written communication skills, with a professional and clear demeanor.
• Knowledge of organizational effectiveness and operations management.
• Must be highly discreet, proactive, collaborative, and possess the confidence to engage professionally with different stakeholders.
• Ability to manage multiple priorities and work with cross-functional teams.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at [e-mail] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R2196712

EAP Name: Chew Kai-Xinn