Senior Admin Specialist

SHEIN; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A global e-commerce company in Singapore is seeking an experienced Administrative Assistant to provide comprehensive support to senior executives. The role involves coordination of administrative duties, handling accounts payable, and managing travel arrangements. The ideal candidate will have at least 5 years of corporate secretarial experience, strong organizational skills, and proficiency in MS Office. Attention to detail is crucial, along with the ability to multitask in a fast-paced environment.

Qualifications

• At least 5 years of corporate secretarial experience, preferably as an Administrative to a senior executive.
• Ability to multitask effectively and prioritize daily workload.
• Excellent discretion and confidentiality.

Responsibilities

• Perform full spectrum of coordination and administrative duties.
• Assist with day-to-day operations and monitor office supplies.
• Handle accounts payable and process payments.

Skills

Corporate secretarial experience

International travel management

Notetaking for meetings

MS Office proficiency

Multitasking

Attention to detail

Discretion and confidentiality

Project execution support

Job description

Job Responsibilities

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day-to-day operations of the office, monitoring of office supplies
• Handle accounts payable function, process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Assist the Manager/Director in working out the quantities for variations and progress claims.
• Coordinating with site personnel for updates regarding the work in progress and updating the client
• Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls, and managing calendars.
• Make travel arrangements, including itinerary/logistics preparation for overseas trips and completing post-trip claims.
• Coordinate and manage external vendors, support logistics preparation and assist in the execution of team’s engagement events/initiatives.
• Run personal errands and assist on personal projects for the managers/directors.
• Answer telephone calls and take down messages carefully when the needs arise.
• Meet and greet clients and visitors cheerfully.
• Other administrative duties as assigned by the supervisor.

Job Requirements

• At least 5 years of corporate secretarial experience, preferably as an Administrative to a senior executive.
• Possess experience in managing international travel arrangements.
• Good ability to take reasonable and accurate notes for meetings.
• Proficient with MS office to assist in presentations and reports.
• Meticulous. Able to interpret complex situations/document, follow through and attention to detail.
• Ability to multitask effectively and prioritize daily workload.
• Excellent Discretion and confidentiality.
• Experience in supporting the execution of multi-faceted and complex projects, preferably in events management is a plus.