Senior/Admin Assistant

SHARE RESOURCES PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading services company in Singapore is seeking a Senior/Admin Assistant to provide comprehensive secretarial and administrative support to management. You will manage complex calendars, schedule meetings, and oversee logistics for company events. The ideal candidate has at least 4 years of relevant experience, excellent interpersonal skills, and the ability to handle confidential information. This role offers a chance to contribute to the company's operational efficiency.

Qualifications

• Minimum of 4 years of relevant experience.
• Experience in managing travel arrangements and complex calendars.
• Ability to communicate and collaborate effectively.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Manage and maintain calendars for management.
• Attend meetings and prepare accurate minutes.
• Coordinate logistics for meetings and events.

Skills

Secretarial skills

Time management

Interpersonal skills

Analytical skills

Problem-solving abilities

Education

Diploma in any discipline

Job description

Senior/Admin Assistant

Responsibilities:

• Provide comprehensive secretarial and administrative support to senior management, ensuring the smooth and efficient operation of the office.
• Manage and maintain calendars for management, including scheduling meetings, coordinating client engagements, and organizing appointments.
• Attend internal meetings (e.g., staff meetings) and prepare accurate minutes.
• Coordinate all logistics required for meetings and events, ensuring seamless planning and execution.
• Oversee administrative arrangements for company meetings, activities, and corporate events.
• Provide clerical and administrative support to department managers and staff members as needed.
• Handle calls, messages, appointment coordination, and information flow; manage filing systems, office supplies, and mail distribution.
• Conduct research, compile information, proofread, and prepare documents; operate office systems and automated equipment effectively.
• Support various functional areas within the company as assigned, demonstrating flexibility and adaptability.
• Actively participate in the company’s Continuous Improvement initiatives to reduce waste, minimize costs, reduce errors, and enhance productivity across operations.

Requirements:

• Diploma in any discipline, with a minimum of 4 years of relevant experience.
• Proven experience in managing travel arrangements and complex calendars for senior-level executives.
• Excellent interpersonal skills with the ability to communicate and collaborate effectively across all levels of the organization.
• Highly self-motivated and capable of working independently, with strong time management, organizational, analytical, and problem-solving abilities.
• Demonstrates a high degree of professionalism and discretion when handling sensitive and confidential information.

Interested applicants please submit your resume to [e-mail]