Secretary (West/GOVT) - Medical/up to $4200 #HAO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Administrative Coordinator to manage clinical staff rosters, support training programs, and handle office management tasks. The ideal candidate has a diploma in Secretarial/Business with at least 3 years of relevant experience, preferably in the healthcare sector. You will coordinate meetings, manage calendars, and resolve office maintenance issues promptly. Interested candidates should submit their resumes.

Qualifications

• Minimum of 3 years of relevant secretarial experience, preferably in healthcare or public sector.
• Proficient in managing calendars and scheduling meetings.
• Experience in coordinating training programs and managing records.

Responsibilities

• Maintain and update comprehensive clinical staff rosters.
• Coordinate logistics for clinical and leadership meetings.
• Manage complex calendars for leadership team.
• Liaise with Facility Management for office maintenance.

Skills

Administrative coordination

Meeting management

Training coordination

Office management

Education

Diploma in Secretarial / Business or similar

Job description

Salary: up to $4200

Working Days & Hours: Mon-Fri Office Hours

Location: Clementi

Administrative Coordination and Meeting Management

• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management

Training and Development Support

• Coordinate training plans with internal stakeholders and external vendors for staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff

Office and Facility Management

• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across locations
• Support weekend community health events as needed

Job Requirements

• Min Diploma in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience, preferably in healthcare/public sector

Interested candidates, please submit your resume to: [e-mail]