Secretary and Personal Assistant to CEO

AVA GLOBAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent firm in Singapore is seeking an experienced Executive Assistant to provide comprehensive support to the Chairman and CEO. The role includes managing communications, arranging meetings, and organizing travel. The ideal candidate will have at least 2 years of experience, a diploma or degree, and be fluent in both English and Mandarin. Proficiency in MS Office and strong organizational skills are essential. The position requires working 5.5 days a week and adapting to a fast-paced environment.

Qualifications

• Minimum 2 years of experience in a similar role, preferably in the construction industry.
• Excellent interpersonal and communication skills necessary for working with a diverse team.
• Ability to work independently with good initiative and meticulous attention to detail.

Responsibilities

• Provide full secretarial support to the Chairman & CEO.
• Organize internal and external meetings, handle travel arrangements.
• Prepare reports and presentation materials for the Chairman & CEO.

Skills

Interpersonal skills

Communication skills

Organizational skills

Fluency in English

Fluency in Mandarin

Proficiency in MS Office

Education

Diploma or Degree in relevant field

Job description

Job Description

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent.
• At least 3 year(s) of working experience in the related field is required for this position.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Willing to work 5.5 days a week.
• Full-Time position(s) available.

Responsibilities

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings.
• Handle travel arrangements - flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO's personal work.
• Any other duties as required by the Chairman & CEO.
• Can be travelling frequently.
• Explore business opportunity.
• Follow-up on sales enquiries email.

Requirements

• Possess at least a diploma/degree.
• Minimum 2 years of experience in similar capacity, preferably in construction industry.
• Possess excellent interpersonal and communications skills.
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates.
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office.
• Willingness to relocate to the West (near Gul Circle MRT).
• Ability to thrive in a fast-paced environment.
• Availability to work 5.5 days per week.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.