Secretary / Personal Assistant

SFO Entity; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based family office is seeking a Secretary/Personal Assistant. The role involves executive support, translation between Vietnamese and English, and project coordination. The ideal candidate should possess strong organizational skills, integrity, and have proven executive assistant experience. This full-time position offers competitive compensation, with work conditions requiring both onsite presence and occasional travel.

Qualifications

• 3+ years in an executive assistant role, preferably in finance or legal.
• Proven translation/interpretation capability.
• Cultural sensitivity and client service mindset.

Responsibilities

• Schedule meetings, calls, and appointments.
• Provide real-time Vietnamese-English interpretation.
• Coordinate meeting and travel logistics.

Skills

Native or near-native Vietnamese

Fluent English (written and spoken)

Strong computer skills (MS Office/Google Workspace)

Excellent organisation and time management

Strong interpersonal skills

High level of integrity and confidentiality

Proactive problem-solving

Education

Bachelor’s degree or equivalent experience

Tools

MS Office

Google Workspace

Trello

Asana

Job description

Location: Ho Chi Minh City, Vietnam

Position: Secretary / Personal Assistant

About the SFO

We are a Singapore-based SFO that executes the principal’s investment activities and provides supporting services to select entities. The SFO operates in Investment, Consulting, Property Management, Concierge, and Finance.

Key Responsibilities

• Executive Support – schedule meetings, calls, and appointments; prepare agendas, briefings, minutes and track action items; manage correspondence, filing systems and document control; liaise with clients, partners and service providers with professionalism and discretion.
• Translation & Communication – provide real‑time Vietnamese‑English interpretation during meetings and calls; translate documents, emails and presentations accurately and promptly; ensure tone and terminology reflect business and cultural context.
• Office & Project Coordination – maintain contact databases and project trackers; coordinate meeting, event and travel logistics; support research, data gathering and vendor management.
• Document & Technology – create and maintain spreadsheets, reports, dashboards and presentations; maintain shared drives, templates and document version control; utilise productivity tools such as Excel, Google Sheets, PowerPoint, Google Slides, calendar and task/project trackers to streamline workflows.
• Other – manage real‑estate acquisition, asset improvement, leasing and sale; coordinate travel, plan events, manage household matters and provide day‑to‑day support; assist in maintaining a strong team culture and smooth operations; assist in daily operations of a wide range of business activities; promote and protect interests of the company; perform other ad hoc duties.

Qualifications

• Bachelor’s degree preferred, or equivalent experience.
• 3+ years in an executive assistant/secretary/personal assistant role; family office, finance, legal or professional services experience is a plus.
• Native or near‑native Vietnamese and fluent English (written and spoken); proven translation/interpretation capability.
• Strong computer skills: MS Office/Google Workspace (Excel, Sheets, PowerPoint, Slides, Word, Docs), calendar and email management; familiarity with task/project tools (Trello, Asana, Notion) is a plus.
• Excellent organisation, attention to detail and time management; able to prioritise and meet deadlines.
• Strong interpersonal skills; professional demeanour with clients and stakeholders.
• High level of integrity, discretion and confidentiality.
• Proactive problem‑solving and follow‑through.
• Clear written and verbal communication.
• Cultural sensitivity and client service mindset.
• Ownership, reliability and adaptability in a fast‑paced setting.

Work Conditions

• On‑site with occasional off‑site meetings; some flexibility required for time‑sensitive matters.
• Occasional travel may be required.
• Competitive compensation commensurate with experience.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative
• Industry: Investment Management

Candidate guide: https://docs.google.com/document/d/1q1aZVSxgPvSjdAqN9Za7oN2jy4CY4GOgwOV-lFHL6v8/edit?usp=sharing