Secretary (MEDICAL/GOVT) - West/up to $4k #HAO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare staffing agency in Singapore is seeking an experienced Administrative Coordinator. Responsibilities include managing staff rosters, scheduling meetings, coordinating training programs, and overseeing office facilities. The ideal candidate should hold a diploma or degree in Secretarial or Business with a minimum of 3 years of relevant experience. Interested applicants should submit their resume via the provided email address.

Qualifications

• Min Diploma/Degree in Secretarial / Business or similar.
• Minimum 3 years of relevant secretarial & calendaring experience, preferably in healthcare/public sector.

Responsibilities

• Maintain and update comprehensive clinical staff rosters.
• Coordinate logistics for clinical and leadership meetings.
• Manage calendars for leadership team.
• Coordinate training plans with stakeholders and vendors.
• Process EPIC system access requests.
• Liaise with Facility Management to resolve maintenance issues.
• Conduct office orientations for new hires.

Job description

Salary: up to $4000

Working Days & Hours: Mon-Fri Office Hours

Location: Clementi

Job Description:

Administrative Coordination and Meeting Management

Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals

Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions

Manage complex calendars for leadership team, ensuring efficient time management

Training and Development Support

Coordinate training plans with internal stakeholders and external vendors for RHSO staff

Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications

Document and report on training programs and progress

Process EPIC system access requests for staff

Office and Facility Management

Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly

Process monthly bills and claims, ensuring timely submission for payment

Conduct comprehensive office orientations for new hires, including safety and security briefings

Manage office access control for staff across locations

Support weekend community health events as needed

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial & Calendaring experience, preferably in healthcare/public sector

Interested candidates, please submit your resume to: [e-mail]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[e-mail]