Secretary (LOGISTICS MNC) - Central/up to $5k #HAO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency based in Singapore is looking for a Receptionist to manage the front desk and oversee administrative tasks. The ideal candidate should possess a Diploma/Degree in Secretarial/Business and have at least 3 years of relevant experience. Responsibilities include greeting visitors, handling correspondence, and coordinating travel arrangements. This is a full-time role with a salary of up to $5000, working Monday to Friday during office hours.

Qualifications

• Minimum 3 years of relevant experience, preferably in manufacturing/logistics sector.
• Proven experience in managing reception and front desk tasks.

Responsibilities

• Greet visitors and manage incoming calls, emails, and correspondence.
• Oversee office supplies, equipment, and maintenance needs.
• Arrange travel bookings including flights and accommodations.
• Coordinate logistics for meetings and events.
• Assist team with administrative tasks as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Diploma/Degree in Secretarial / Business

Job description

Salary: up to $5000

Working Days & Hours: Mon-Fri Office Hours

Location: Tanjong Pagar

Job Description

Reception and Front Desk Management

• Greet visitors and manage incoming calls, emails and correspondence.
• Ensure a professional and welcoming reception area.
• Prepare and serve drinks to guests.
• Handle incoming and outgoing mail and courier services.

Office Facilities and Administration

• Oversee office and pantry supplies, equipment, and maintenance needs.
• Coordinate with vendors and service providers for office-related matters.
• Organizing and maintaining physical and digital files. Printing of documents when requested.
• Update mailing list and print labels for festive greetings.
• Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.

Travel Arrangements

• Arrange travel bookings, including flights, accommodations, and transportation.
• Coordinate travel schedules and itineraries.

Meeting and Events Coordination

• Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.
• Book meeting rooms and ensure necessary equipment and refreshments are arranged.

General Administrative Support

• Assist team with administrative tasks as needed.
• Handle ad hoc assignments and special projects.

Job Requirements

Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant experience, preferably in manufacturing/logistics sector

Interested candidates, please submit your resume to: [e-mail]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307