Secretary – Healthcare (4-Month Contract, Starting 17 Nov) – Jurong East

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare staffing agency is seeking a Secretary for a 4-month contract in Singapore. You will provide administrative support, maintain schedules, and manage communications for the Clinical Head of Department. Candidates should have strong organizational and communication skills. This role offers a dynamic work environment in Jurong East.

Qualifications

• Experience in administrative roles, preferably in healthcare settings.
• Proficient in document preparation and management.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain the Clinical HOD’s diary schedule and confirm appointments.
• Manage administrative duties and answer telephone inquiries.
• Generate monthly roster and compile department statistics.

Skills

Organization skills

Communication skills

Time management

Job description

Secretary – Healthcare (4-Month Contract, Starting 17 Nov) – Jurong East

Duration: 4 months (17 Nov 2025 to 16 Mar 2025), subject to further extension or conversion.

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements.
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails and replying to enquiries.
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform and/or remind HOD on matters of interest and importance.
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
• Provide administrative support to department doctors including HOs, MOs, residents, and medical students.
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
• Work together with other department admins on schedules.

General Responsibilities (20%)

• Generate monthly roster for medical staff.
• Compile department’s statistics and prepare department’s monthly reports.
• Assist doctors (including visiting consultants) with their claims (night duty claims, meal allowance, training claims, etc.).
• Administer other claims as necessary.

Requirements

To apply, please click "APPLY" and submit your CV through the official PERSOL job application platform – GO Mobile.

Contact number: 8189 1***.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.