Secretary (GOVT Healthcare / Nursing) #HAL

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare staffing agency in Singapore is seeking a Secretary to support administrative coordination and meeting management. This role requires at least 2 years of relevant experience in healthcare settings and a diploma in any discipline. Responsibilities include managing clinical staff rosters, scheduling meetings, and supporting training initiatives.

Qualifications

• Min 2+ years of relevant administrative experience, preferably in healthcare settings.

Responsibilities

• Administrative Coordination and Meeting Management.
• Maintain and update clinical staff rosters including leave schedules.
• Manage complex calendars for leadership team.

Skills

Administrative Coordination

Meeting Management

Calendar Management

Training Coordination

Education

Diploma in any discipline

Job description

Secretary (GOVT Healthcare / Nursing)

Salary: Up to $4K

Working Hours: Mon-Fri, Office Hours

Location: Clementi

Job Scope:

• Administrative Coordination and Meeting Management
• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management
• Training and Development Support
• Coordinate training plans with internal stakeholders and external vendors
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff
• Office and Facility Management
• Liaise with Facility Management, vendors to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across locations
• Support weekend community health events as needed

Requirements:

• Diploma in any discipline
• Min 2+ years of relevant administrative experience, preferably in healthcare settings

We are an equal opportunities employer. Interested candidates are welcome to apply.