Sales Coordinator/Sales Support Executive - Ubi

Search Personnel Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Sales Coordinator to manage purchase orders and delivery schedules in a fast-paced IT environment. The role requires strong organizational skills, proficiency in Microsoft Excel, and 1-2 years of relevant experience. Candidates will coordinate between customers and suppliers while providing administrative support to ensure smooth operations. The position offers up to $3200, performance bonuses, and 14 days leave.

Benefits

Performance bonus

14 days leave

Qualifications

• 1-2 years of experience in sales coordination or purchasing, preferably in IT.
• Proficient in Microsoft Excel and strong organizational skills.
• Ability to manage multiple tasks and work in a fast-paced environment.

Responsibilities

• Process and verify purchase orders to suppliers.
• Coordinate delivery schedules between customers and suppliers.
• Prepare and submit proof of purchase to customers.
• Track and update estimated delivery dates from suppliers.
• Prepare renewal quotations for existing customers.
• Follow up on payments from customers.
• Maintain organized records using Excel and shared folders.
• Handle daily email correspondence professionally.
• Provide administrative support to the sales and project team.

Skills

Sales coordination

Organization

Microsoft Excel

Education

O-Level/Diploma

Job description

Position

Sales Coordinator/Sales Support Executive - Ubi

Location

Ubi

Working Hours

Monday to Friday 9AM - 6PM

Salary

Up to $3200 + Performance Bonus + 14 Days Leave

Duration

Permanent

Industry

IT System Integrator

Job Responsibilities

• Process and verify purchase orders to suppliers, ensuring accuracy of item details, pricing, and delivery terms.
• Coordinate delivery schedules between customers and suppliers, including arranging logistics and confirming successful handovers.
• Prepare and submit proof of purchase such as software licenses, warranty certificates, or delivery acknowledgements to customers.
• Track and update estimated delivery dates (ETA) from suppliers and communicate any changes or delays to customers promptly.
• Prepare renewal quotations for existing customers, including software license, support, and maintenance renewals.
• Follow up on payments from customers, particularly for projects requiring 100% downpayment before order processing.
• Maintain accurate and organized records of quotations, purchase orders, deliveries, and renewals using Excel and shared folders.
• Handle daily email correspondence professionally with customers, suppliers, and internal teams.
• Provide administrative support to the sales and project team to ensure smooth operations.

Requirements

• O-Level/Diploma and 1-2 years of experience in sales coordination or purchasing (IT background preferred).
• Proficiency in Microsoft Excel and strong organizational skills.
• Ability to manage multiple tasks, work both independently and in a team, and thrive in a fast-paced environment.

Contact: [e-mail] or call 6398 5682 for more information.

Reg no.: R2094678

EA No: 13C6684