Sales Coordinator - Conference & Events

Grand Mercure; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading hospitality company in Singapore seeks an Administrative Support for the Sales Team. The role involves coordinating events, preparing necessary documentation, and ensuring client expectations are met. Candidates should have at least 1 year of experience, with strong organizational and communication skills. The position may require presence during events to assist in coordination.

Qualifications

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.

Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance for letters, quotations, proposals in a timely manner.
• Prepare Banquet Event Orders (BEOs) and distribute them.
• Coordinate with internal departments to meet client expectations.
• Attend pre-conference meetings and assist with reports.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Job description

Support the Sales Team with administrative tasks related to Conference & Events.

Provide clerical assistance including the preparation of letters, correspondence, quotations, proposals, and minutes in a timely and accurate manner.

Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.

Coordinate with the internal departments to ensure client expectations are met.

Attend pre-conference meetings and assist with the preparation of post-conference reports.

Support in-house sales activities including sales calls and site inspections.

Ensure function venues are set up according to the event order.

Handle phone and email inquiries about event spaces, availability, and pricing.

Monitor and maintain inventory and materials used.

May be required to be present during events to assist with coordination.

Handle other related tasks as assigned by management.

Requirements:

At least 1 year of experience in a similar role preferred.

Strong organizational skills and attention to detail.

Resourceful with excellent communication and interpersonal abilities.