Sales Coordinator- Conference & Events

GRAND MERCURE ROXY HOTEL; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A prominent hotel in Singapore is looking for a Conference & Events Coordinator to provide administrative support to the Sales Team. The successful candidate will coordinate with various departments to meet client expectations, handle inquiries about event spaces, and ensure function venues are properly set up. The role requires at least 1 year of experience, strong organizational skills, and proficiency in Microsoft Office applications.

Qualifications

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.

Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance including the preparation of letters and proposals.
• Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.
• Coordinate with internal departments to ensure client expectations are met.
• Attend pre-conference meetings and assist with the preparation of post-conference reports.
• Support in-house sales activities including sales calls and site inspections.
• Ensure function venues are set up according to the event order.
• Handle phone and email inquiries about event spaces.
• Monitor and maintain inventory used.
• Assist with event coordination when required.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Duties and Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance including the preparation of letters, correspondence, quotations, proposals, and minutes in a timely and accurate manner.
• Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.
• Coordinate with the internal departments to ensure client expectations are met.
• Attend pre-conference meetings and assist with the preparation of post-conference reports.
• Support in-house sales activities including sales calls and site inspections.
• Ensure function venues are set up according to the event order.
• Handle phone and email inquiries about event spaces, availability, and pricing.
• Monitor and maintain inventory and materials used.
• May be required to be present during events to assist with coordination.
• Handle other related tasks as assigned by management.

Requirements

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.
• Proficient in Microsoft Word and Excel.