Sales Coordinator

QUANTUM CONSULTANCY SERVICES PTE LTD; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading consultancy firm in Singapore is seeking a Sales Coordinator to manage purchase orders and coordinate between customers and suppliers. The ideal candidate will have a Diploma or GCE ‘O’ Level with relevant experience and strong communication skills. This full-time role operates Monday to Friday, 9:00 AM – 6:00 PM, and offers an opportunity to work in a dynamic team environment.

Qualifications

• At least 1-2 years of experience in sales coordination or purchasing.
• Ability to manage multiple tasks in a fast-paced environment.
• Meticulous and reliable with good attention to detail.

Responsibilities

• Process and verify purchase orders ensuring accuracy.
• Coordinate delivery schedules between customers and suppliers.
• Prepare and submit proof of purchase documentation.

Skills

Sales coordination

Order processing

Communication skills

Attention to detail

Proficiency in Microsoft Excel

Education

GCE ‘O’ Level or Diploma in Business Administration, IT, or a related discipline

Tools

Microsoft Excel

Job description

Location: Ubi Crescent, Singapore

Industry: IT System Integrator

Employment Type: Full-time

Job Responsibilities

• Process and verify purchase orders to suppliers, ensuring accuracy of item details, pricing, and delivery terms.
• Coordinate delivery schedules between customers and suppliers, including arranging logistics and confirming successful handovers.
• Prepare and submit proof of purchase such as software licenses, warranty certificates, or delivery acknowledgements to customers.
• Track and update estimated delivery dates (ETA) from suppliers and communicate any changes or delays to customers promptly.
• Prepare renewal quotations for existing customers, including software license, support, and maintenance renewals.
• Follow up on payments from customers, particularly for projects requiring 100% downpayment before order processing.
• Maintain accurate and organized records of quotations, purchase orders, deliveries, and renewals using Excel and shared folders.
• Handle daily email correspondence professionally with customers, suppliers, and internal teams.
• Provide administrative support to the sales and project team to ensure smooth operations.

Requirements

• GCE ‘O’ Level or Diploma in Business Administration, IT, or a related discipline.
• Minimum 1–2 years of relevant experience in sales coordination, purchasing, or order processing (preferably in IT or system integration).
• Proficient in Microsoft Excel, email correspondence, and document management.
• Meticulous, reliable, and proactive with good attention to detail.
• Strong communication, coordination, and follow‑up skills.
• Able to work independently and as part of a team — supporting a team of six (6) sales and support staff.
• Able to manage multiple tasks in a fast‑paced environment.

Working Hours

Monday to Friday, 9:00 AM – 6:00 PM

Location

Ubi Crescent, Singapore