Sales & Admin Support Specialist

HTK; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic business service provider in Singapore is seeking an experienced administrative support professional. The role involves providing quotations, processing orders, and liaising with both customers and internal teams to ensure seamless operations. Candidates must possess a diploma or equivalent and have 3 to 5 years of relevant experience. Strong communication and organizational skills are essential, alongside a professional demeanor.

Qualifications

• 3 - 5 years of admin and sales support experience in multi-countries business setup.
• Reliable, punctual, and professional.
• Ability to perform administrative duties as required.

Responsibilities

• Provide quotations to customers.
• Process and track orders, keeping customers updated.
• Liaise with teams to ensure order fulfillment.

Skills

Strong oral and written communication skills

Flexibility

Organizational skills

Education

Diploma or equivalent

Certification in administration

Job description

Key responsibilities

• Provide quotations to customers
• Order submission, processing and tracking of orders and update customers on their order progress.
• Liaise with customers and internal teams to ensure order fulfilment and that customer’s requirements are met.
• Monitoring end to end completion for all orders submitted.
• Generate order forms for accounts managed by the sales team, including new orders, renewal, relocation, upgrade and termination.
• Follow up with Sales team on business process fulfilment.
• Maintain, update and send reports to both internal and external parties.

Administrative Support

• Provide assistance to Senior Bid Manager on coordination of bid documents for submission as and when required.
• Provide back up support to Administrative Executive as and when needed.

Requirements

• Diploma or equivalent
• Certification in administration and/or equivalent experience
• 3 - 5 years of admin and sales support experience in multi-countries business setup
• Strong oral and written communication skills demonstrating courtesy, tact and effectiveness in dealing with others
• Flexibility to adjust to a dynamic work environment
• Reliable, punctual, and professional at all times
• Neat, organized, and able to work independently and interdependently to prioritize, schedule and organize workload
• Ability to perform administrative duties as required through prior experience and demonstrated ability to apply good judgment