Sales Admin Support

MICROSTEEL PRECISION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A manufacturing company in Singapore is seeking a detail-oriented Sales & Administrative Support to assist sales and production teams. The role involves order processing, coordination between departments, and communication with customers. Ideal candidates should have experience in sales administration, strong computer skills, and the ability to manage multiple tasks in a fast-paced environment. This position supports both administrative functions and production operations.

Qualifications

• Prior experience in sales administration, manufacturing support, or an operations role preferred.
• Familiarity with ERP/MRP systems and CRM software.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Prepare and process sales quotations, sales orders, and purchase orders.
• Issue and update production work orders.
• Serve as a liaison between Sales, Production, Planning, and Logistics.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Strong computer skills

Tools

Microsoft Excel

Word

Outlook

Google Workspace

Job description

Job Summary

We are seeking a detail-oriented and organized Sales& Administrative Support to assist both the sales and production teams. This role plays a critical part in ensuring accurate order processing, smooth coordination between departments, and timely communication with customers and internal stakeholders.

Key Responsibilities

Sales Administration

• Prepare and process sales quotations, sales orders, and purchase orders
• Maintain and update customer records in CRM/ERP systems
• Handle customer communication regarding order status, pricing, and delivery schedules
• Track orders and follow up on open items with customers or sales representatives

Manufacturing & Production Support

• Issue and update production work orders
• Coordinate with production planners and supervisors regarding job progress
• Maintain job folders, drawings, and revision control records
• Support inventory checks and material tracking
• Update production schedules and monitor job completion

Cross-Functional Support

• Serve as a liaison between Sales, Production, Planning, and Logistics
• Support shipping documentation and delivery coordination
• Assist with quality documentation, reports, and records
• Ensure document accuracy and version control

Job Requirements

• Prior experience in sales administration, manufacturing support, or an operations role preferred
• Familiarity with ERP/MRP systems and CRM software
• Strong computer skills (Microsoft Excel, Word, Outlook, Google Workspace)
• Excellent organizational and time management skills
• Strong communication and problem-solving abilities
• Ability to handle multiple tasks in a fast-paced environment
• Basic understanding of manufacturing processes is an advantage

Preferred Skills (Good to have but not a must)

• Experience handling technical drawings or specifications
• Inventory or production scheduling exposure
• Knowledge of quality control processes and documentation
• Good customer service mindset