Sales Admin & Operations Coordinator (Hybrid)

Schmetterling Rental Sdn Bhd; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading rental service provider in Singapore is looking for an experienced Administrative Support professional to ensure smooth daily operations. You will manage incoming correspondences, prepare essential documents, and assist the sales team with customer inquiries. Ideal candidates should hold a Diploma in Business Administration and have 1–3 years of administrative experience. Proficiency in Microsoft Office and strong communication skills are essential. This role provides a hybrid work model with flexible hours.

Qualifications

• Minimum 1–3 years of administrative experience in equipment rental or related sectors.
• Familiarity with sales documentation is an advantage.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide full administrative support to the Singapore branch.
• Handle incoming calls, emails, and general correspondence.
• Prepare, issue, and maintain documents such as quotations and invoices.
• Support sales team with documentation and customer enquiries.
• Assist in job scheduling and service coordination.

Skills

Administrative support

Multitasking

Strong communication skills

Proficient in Microsoft Office

Organizational skills

Education

Minimum Diploma in Business Administration or related field

Job description

We supply Rental, Sales, Service, Training and Spare Part for Telescopic Boom Lift, Articulating Boom Lift, Electric Boom Lift, Diesel Boom Lift, Electric Scissor Lift, Hydraulic Scissor Lift, Rough Terrain Scissor Lift and Vertical Lift. Due to business expansion, we are currently recruiting an Administrator (Hybrid) in our Singapore branch📍: 112 Neythal Road, Singapore 628599.

Key Responsibilities

Provide full administrative support to the Singapore branch, ensuring smooth daily operations.

Handle incoming calls, emails, and general correspondence professionally.

Prepare, issue, and maintain documents such as quotations, delivery orders, invoices, service reports, and training records.

Support the sales team by preparing sales documentation and following up on customer enquiries.

Assist in job scheduling, equipment deployment, and service coordination when required.

Update customer records, job status, and equipment movement reports.

Support branch management and team members with ad-hoc administrative tasks as required.

Uphold professionalism, confidentiality, and company image at all times.

Requirements

Minimum Diploma or equivalent qualification in Business Administration or related field.

At least 1–3 years of administrative experience, preferably in equipment rental, construction, machinery, or industrial sectors.

Familiarity with sales administration, rental documentation, or service coordination is an advantage.

Proficient in Microsoft Office (Word, Excel, Outlook).

Good organizational skills with strong attention to detail.

Ability to multitask and work independently in a fast-paced environment.

Strong communication skills; proficiency in English is required (Mandarin is an advantage).

Responsible, proactive, and team-oriented with a positive working attitude.

Working Hours:
Monday to Friday: 8:30am - 5:30pm (Hybrid)
Saturday: 8:30am - 12:30pm (Hybrid)

Any interested candidates please drop your resume here.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Do you have experience in an administration role? Do you have experience using Microsoft Word? How much notice are you required to give your current employer? Which of the following languages are you fluent in? How many years' experience do you have as a Sales Administrator?

What can I earn as an Administration Officer