Sales Admin Executive

GUUD; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A global trade technology company in Singapore is looking for a Sales Admin Executive to provide support to Finance and Sales teams. The successful candidate will ensure accurate processing of financial activities, enhance operational efficiency, and strengthen customer satisfaction. Candidates should possess strong organizational skills, proficiency in Microsoft Office, and a proactive attitude. Familiarity with ERP/CRM systems is a plus. This position offers an excellent opportunity to contribute to an essential administrative function within a fast-paced environment.

Qualifications

• Background in sales support, administration, customer service, or AR roles.
• Ensure accuracy in records and transactions.
• Proactive approach to resolving issues.

Responsibilities

• Validate and reconcile sales orders and pricing.
• Serve as primary contact for invoice-related inquiries.
• Generate forecasts, KPI reports, and revenue analysis for management.
• Act as liaison between sales and other departments.

Skills

Strong organizational skills

Attention to detail

Problem-solving ability

Proficiency in Microsoft Office

Ability to prioritize and multitask

Strong written and verbal skills

Education

Diploma or degree in business or related field

Tools

SAP

Salesforce

Job description

GUUD is a Singapore-based global trade technology company that develops digital solutions to simplify and streamline international trade processes. GUUD is a leading Infocomm Technology (ICT) solution and service provider in Asia, specialising in trade and logistics-related solutions to governments and enterprises worldwide, and manage trade more efficiently. Headquartered in Singapore, it has a significant international presence and is a subsidiary of the Japanese-listed EXEO Group, Inc.. The company's mission is to "Trade for Good" by making trade more accessible, efficient, and sustainable.

The Opportunity

The Sales Admin Executive provides critical support to Finance (Accounts Receivable) and Sales teams, ensuring accurate and timely processing of financial and sales activities. This role enhances operational efficiency, strengthens customer satisfaction, and enables the sales team to focus on revenue generation. Success requires strong organizational skills, attention to detail, problem-solving ability, proficiency in Microsoft Office, and the capacity to prioritize and multitask effectively. Additional administrative and ad hoc duties may be assigned.

Responsibilities

Sales Support

• Validate and reconcile sales orders and pricing; coordinate with operations, finance, and sales for timely fulfillment and posting.
• Serve as primary contact for invoice-related inquiries; collaborate with internal teams to resolve issues promptly.
• Prepare invoices, statements of account, track payments, and follow up on outstanding balances.
• Month-End Closing: Ensure accurate and timely recording of payments and invoices in SAP.
• Maintain strong relationships through clear communication and exceptional service.

Data Management & Reporting

• CRM Maintenance: Update customer profiles and sales activity records.
• Sales Reporting: Generate forecasts, KPI reports, and revenue analysis for management.
• Document Management: Organize contracts, agreements, and customer records.
• Process Compliance: Ensure adherence to audit and procedural standards.
• Commission Calculation: Prepare and compute sales commission reports.
• Generate reports for internal monitoring and QA purposes.

Administrative Coordination

• Internal Collaboration: Act as liaison between sales and other departments (finance, marketing, logistics) to ensure smooth operations.
• Team Support: Assist sales and finance teams with reporting

Requirements

• Diploma or degree in business or related field preferred.
• Background in sales support, administration, customer service, or AR roles.
• Technical Skills: Advanced Microsoft Office skills; familiarity with ERP/CRM systems (SAP, Salesforce).
• Strong written and verbal skills for client and team interaction.
• Ability to manage multiple priorities and meet deadlines.
• Ensure accuracy in records and transactions.
• Proactive approach to resolving issues.
• Thrive in fast-paced environments.