Sales Admin (Construction Industry/Invoices/Quotations/Up $3000)

CVista HR Consulting Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A consulting firm in Singapore is seeking a dedicated Operations Assistant to support daily operations tasks. Responsibilities include coordinating with various departments, handling customer invoices, and performing financial reconciliations. The ideal candidate must possess a diploma or equivalent, be proficient in Microsoft Office, and have ERP system experience, alongside being an effective team player under tight deadlines.

Qualifications

• Relevant experience in the construction industry is an advantage.
• Proficient in Microsoft Office tools and ERP systems.
• Strong work ethics and initiative.

Responsibilities

• Assist the Head of Operations with daily tasks.
• Coordinate project executions with departments.
• Prepare and submit tax invoices and claims.
• Liaise with vendors and verify invoices.
• Perform financial reconciliation with the Accounts Department.

Skills

Microsoft Office tools

Strong communication skills

Strong organizational skills

Ability to multi-task under tight deadlines

Team player

Education

Diploma or equivalent qualifications

Tools

ERP system

Job description

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed.

Requirements

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines.
• Relevant experience with ERP system and in construction industry will be an advantage.

How to Apply

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.