RMA Coordinator

665 F5 Networks Singapore Pte Ltd; Singapore; Hybrid; SGD 70,000 - 90,000; Full time

Benefits offered by this job

Career growth

Recognitions & Rewards

Employee Assistance Program

Competitive pay & benefits

Culture of Giving Back

Diversity & Inclusion groups

Job summary

F5, Inc. in Singapore is seeking a Senior RMA Coordinator to ensure timely replacement hardware delivery under customer entitlements. You will work in a global 24x7 team, handling service orders, entitlement verification, and cross-functional coordination.

You will interact with customers, mentor teammates, and use CRM tools like Salesforce Service Cloud to manage queues and approvals. The role includes process improvements and close collaboration with Professional Services and Inside Sales.

Qualifications

• Associates degree or higher preferred.
• 3-5 years of experience in customer service or sales; 1-2 years data entry and working with databases.
• Experience in a high-volume environment with phone and email interactions.
• Strong English communication and organizational skills.
• Able to work in a global 24x7 team and share knowledge across cultures.
• Familiarity with IT industry maintenance practices and Salesforce is a plus.
• Excellent time management and judgment in fluid, ambiguous situations.

Responsibilities

• Uphold F5's Business Code of Ethics.
• Report policy violations and maintain data integrity of customer records.
• Process RMA requests per QMS: order replacement, link serial numbers, and ensure licensing.
• Collaborate in a global team to provide service and mentor RMA Coordinators.
• Monitor RMA queues in CRM; respond to 4-hour and 120-minute service orders promptly.
• Ensure NSE service orders are complete with valid entitlement.
• Perform Technical Service Coordinator duties as needed and handle related tasks.
• Research entitlement issues and options for beyond-entitlement service with escalation.

Skills

Customer service

Data entry

English fluency

Multitasking

Global collaboration

Education

Associates Degree

Tools

Microsoft Office

Salesforce Service Cloud

Job description

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation. Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

Role Overview:

The RMA Specialist position is a Customer Facing, frontline, individual contributor, operational role. The primary function is successful delivery of Replacement Hardware to customers with valid Support Contracts. The Senior RMA Coordinator prioritizes and executes Service Orders according to Customer Entitlement: (1) 4 Hour Delivery, (2) NBD Delivery, and (3) Standard RMA Service. The RMA Coordinator also contributes to F5 Professional Services Customer Satisfaction by interacting courteously and professionally with customers during the Hardware Replacement process which includes completion of the RMA Template and answering follow up customer queries. The Senior RMA Coordinator also works to retrieve defective units from customers and to address escalated requests. Sounds interesting? Read on!

What You'll Do:

• Uphold F5's Business Code of Ethics.
• Promptly report violations of the Code or other company policies and to adhere to F5 data integrity standards, especially in regard to customer records and install base records
• Process all RMA Requests following standard processes as documented under F5 QMS. This includes at a minimum ordering the Replacement from the appropriate location, associating the serial number of the replacement to the Parent ID, and executing allow move to ensure Replacement unit can be licensed
• Work as part of a Global Team of RMA Coordinators providing worldwide service and provide regional leadership as well as training and act as mentor to RMA Coordinator Team members on Service Order processing enhancements and improving overall execution
• Working in the F5 Customer Relationship Management Tool, monitor RMA Queues and respond to 4 Hour Service Order Requests in under 10 minutes and Service Order Requests in under 120 minutes
• Ensure Service Order requests from NSE's are complete and accurate with valid entitlement. Assume overall responsibility for documented Service Order processing flow within F5's QMS including continual improvement and to provide accurate and timely communication on Service Order status to all concerned parties
• Perform Technical Service Coordinator duties from time-to-time, handle additional administrative responsibilities, reports and/or projects that involve Customer Support at management discretion as well as other related duties as assigned
• Research entitlement issues and multiple units under one parent ID at request of Professional Services, Inside Sales, and other interested parties as well as to work with Support Duty Managers to evaluate options for meeting customer requests for service beyond entitlement by following standard Escalations process as documented under QMS

What You'll Bring:

• Associates Degree or better is preferred
• 3-5 years of experience working in customer service or sales and 1 -2 years of experience with data entry and working with databases, working in a high-volume environment, handling customer interactions via phone and email, multi-tasking and coordinating cross-functional activities
• Highly motivated, goal oriented and self-directed with excellent logistical & communication skills in English
• Able to work both as a member and independently in a global 24 x 7 team
• Able to share knowledge freely with peers across international boundaries and cultures
• Possess working knowledge of the IT industry maintenance practices such as Microsoft Suite experience and Salesforce Applications, especially Service Cloud (power user definitive plus), and database knowledge a plus
• Strong organizational and time management skills and able and willing to use solid judgment and make decisions to support customers in fluid and ambiguous situations

What You'll Get:

• Career growth and development opportunities
• Recognitions and Rewards
• Employee Assistance Program
• Competitive pay, comprehensive benefits, and cool perks
• Culture of Giving Back
• Dynamic Diversity & Inclusion interest groups

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change. Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Workday (ending with f5.com or @myworkday.com).

Equal Employment Opportunity It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination.

F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting [e-mail].

Hybrid: Employees within 50 commutable miles of a primary F5 office are required to work from the office Tuesday-Thursday (starting Feb. 1, 2027).

Together, we're building a better digital world. Founded in 1996, F5 is a global leader in application delivery and security. Our premier platform helps customers secure and deliver every app, API, and piece of infrastructure across all environments. Backed by over three decades of expertise and 553 patents, our solutions protect against threats while ensuring fast, reliable digital experiences. With over 6,400 employees, we serve more than 23,000 customers in over 170 countries. To continue this work, we need people like you—the best minds in the industry. We're committed to a unique, human-first culture that encourages authenticity, prioritizes diversity and inclusion, and fosters the growth and success of our employees.