Retail & Sales Coordinator

CHRISTIAN BASSETT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A retail management company in Singapore seeks a dedicated professional to manage store operations, including office supply procurement, cleaning, maintenance, and financial reporting. The ideal candidate will support logistics and collaborate with various teams to ensure smooth operations within the store. Strong organizational skills and the ability to handle multiple tasks are essential for this role.

Qualifications

• Experience in procurement and inventory management.
• Strong organizational and cleaning standards enforcement.
• Ability to manage petty cash and financial documentation.
• Skill in report preparation and analysis.

Responsibilities

• Manage office supplies procurement and inventory.
• Ensure cleanliness of the store environment.
• Oversee maintenance and repair of store equipment.
• Collaborate with security for store safety.
• Support IT issues effectively.
• Manage petty cash and prepare financial reports.
• Coordinate stock movement and logistics.

Job description

1. Store Operations

• Office Supplies: Manage the procurement and inventory of office supplies essential for day-to-day operations in the store. This includes monitoring stock levels and placing orders as needed.
• Cleaning: Ensure a clean and hygienic environment for both staff and clients. This involves scheduling regular cleaning routines and maintaining cleanliness standards.
• Repair: Oversee the maintenance and repair of store equipment and facilities. Coordinate with service providers to address any issues promptly to minimize downtime.
• Security Team: Collaborate with security personnel to ensure the safety of the store premises and protect assets.
• IT Support: Act as the point of contact for any IT-related issues. Liaise with IT support teams to resolve technical problems efficiently.

2. Finance

• Petty Cash Management: Manage and monitor petty cash funds, ensuring proper documentation and responsible spending.
• Bank Transfer Information Report: Assist in preparing reports related to bank transactions, including transfers and related documentation.
• Sales Tax Refund Process: Facilitate the process of applying for and receiving sales tax refunds, ensuring compliance with legal requirements.
• Prepare Monthly Sales Report: Analyze sales data and prepare comprehensive monthly reports to provide insights into store performance.

3. Various Requests Follow-up for Salon Operation

• Actively assist in addressing miscellaneous requests related to store operations, demonstrating flexibility and responsiveness to evolving needs.

4. Merchandising

• Arrange Stock Movement: Coordinate the movement of stock, ensuring that inventory levels are optimized and that products are available for sale.

5. Logistics

• Arrange Export and Import Logistics: Manage the logistics for importing and exporting store products, ensuring compliance with regulations and timely delivery.
• Assist Inventory Checking: Support the inventory management process by conducting regular checks and audits to maintain accurate stock levels.
• Follow up with Local Forwarders and Customs: Communicate with local freight forwarders and customs officials to streamline shipping processes and resolve any logistical issues.
• Handle Customs Issues: Address and resolve any customs-related challenges that may arise during import/export activities.

6. Provide Support in Other Daily Administrative Duties

• Work collaboratively with the Retail Manager to perform various administrative tasks, contributing to the smooth operation of the store and supporting team functions as needed.