Retail & Sales Coordinator

CHRISTIAN BASSETT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A retail company in Singapore is seeking a Store Operations Manager responsible for managing daily operations, including procurement, inventory, logistics, and financial reporting. The ideal candidate will oversee store cleanliness, collaborate with security teams, and address IT issues. Strong background in operations and compliance with sales tax is desirable. This role requires organizational skills and ability to handle multiple tasks efficiently.

Qualifications

• Experience in store operations and management is essential.
• Strong analytical skills for sales reporting.
• Familiarity with logistics and customs processes is a plus.

Responsibilities

• Manage procurement and inventory of office supplies.
• Ensure cleanliness and hygiene in the store.
• Oversee maintenance and repairs of store equipment.
• Collaborate with security for store safety.
• Act as IT contact for support issues.
• Manage petty cash and financial reports.
• Coordinate stock movement and exports/imports.
• Assist in inventory checks and audits.

Skills

Procurement management

Inventory management

Cleaning standards

Maintenance coordination

Security collaboration

IT problem resolution

Financial reporting

Sales tax compliance

Logistics management

Customs regulations

Job description

1. Store Operations

• Office Supplies: Manage the procurement and inventory of office supplies essential for day-to-day operations in the store. This includes monitoring stock levels and placing orders as needed.
• Cleaning: Ensure a clean and hygienic environment for both staff and clients. This involves scheduling regular cleaning routines and maintaining cleanliness standards.
• Repair: Oversee the maintenance and repair of store equipment and facilities. Coordinate with service providers to address any issues promptly to minimize downtime.
• Security Team: Collaborate with security personnel to ensure the safety of the store premises and protect assets.
• IT Support: Act as the point of contact for any IT-related issues. Liaise with IT support teams to resolve technical problems efficiently.

2. Finance

• Petty Cash Management: Manage and monitor petty cash funds, ensuring proper documentation and responsible spending.
• Bank Transfer Information Report: Assist in preparing reports related to bank transactions, including transfers and related documentation.
• Sales Tax Refund Process: Facilitate the process of applying for and receiving sales tax refunds, ensuring compliance with legal requirements.
• Prepare Monthly Sales Report: Analyze sales data and prepare comprehensive monthly reports to provide insights into store performance.

3. Various Requests Follow-up for Salon Operation

• Actively assist in addressing miscellaneous requests related to store operations, demonstrating flexibility and responsiveness to evolving needs.

4. Merchandising

• Arrange Stock Movement: Coordinate the movement of stock, ensuring that inventory levels are optimized and that products are available for sale.

5. Logistics

• Arrange Export and Import Logistics: Manage the logistics for importing and exporting store products, ensuring compliance with regulations and timely delivery.
• Assist Inventory Checking: Support the inventory management process by conducting regular checks and audits to maintain accurate stock levels.
• Follow up with Local Forwarders and Customs: Communicate with local freight forwarders and customs officials to streamline shipping processes and resolve any logistical issues.
• Handle Customs Issues: Address and resolve any customs-related challenges that may arise during import/export activities.

6. Provide Support in Other Daily Administrative Duties

• Work collaboratively with the Retail Manager to perform various administrative tasks, contributing to the smooth operation of the store and supporting team functions as needed.