Receptionist |School |Lorong 1 Toa Payoh

WSH Experts Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job description

Job Description

ront Desk Management

• Greet and attend to visitors and clients in a courteous and professional manner.
• Maintain a tidy and presentable reception area at all times.

Call Handling

• Answer and direct incoming calls to relevant school personnel.
• Handle general telephone and in-person inquiries from parents, vendors, and the public.
• Take messages accurately and ensure timely delivery to relevant staff.

Email, Mail and Courier Management

• Monitor the school’s generic email inbox and promptly forward messages to the appropriate departments or personnel for follow-up.
• Receive, sort, and distribute incoming mail, parcels, and documents.
• Prepare outgoing mail and liaise with courier services when necessary.
• Record all incoming and outgoing mail from MOE couriers and SingPost (normal and registered) in the mail register.

Administrative Support

• Provide general administrative support, including photocopying, filing, scanning, and data entry.
• Assist in scheduling appointments, meetings or room bookings for school leaders and staff when needed
• Verify payment records to ensure all required signatures and supporting documents are complete and properly attached
• Assist in updating the school’s organisational chart displayed outside the General Office.
• Assist in data verification as requested by school
• Assist in updating the pigeonholes in the General Office at the end of the year or upon request by the school.
• Assist in collecting forms and issuing items as requested by the school.

Other Responsibilities

• Assist in the preparation and arrangement of light refreshments for guests.
• Other administrative responsibilities may be assigned by the Admin Manager and School Leaders as needed