Receptionist - Front Desk Admin

OOM PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local professional services firm in Singapore is seeking a Front Desk Receptionist to create a welcoming environment for visitors and support administrative tasks. Candidates should have a GCE 'O' Level or Diploma, with 1–2 years of relevant experience preferred. Strong communication skills and proficiency in Microsoft Office are essential. This role offers the opportunity to work in a collaborative team that values learning and growth.

Benefits

Collaborative team environment

Exposure to multiple departments

Opportunities for learning and growth

Qualifications

• 1–2 years of relevant experience in reception or front desk.
• Experience in office administration or customer service is an advantage.
• Fresh graduates considered for entry-level position.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Answer and direct incoming calls, emails, and enquiries.
• Manage meeting room bookings and ensure readiness.

Skills

Strong verbal and written communication skills

Proficient in Microsoft Office applications

Highly organized and detail-oriented

Pleasant phone etiquette

Customer-oriented mindset

Education

GCE 'O' Level or Diploma

Job description

Front Desk & Reception Duties

• Serve as the first point of contact for visitors, clients, and staff, creating a welcoming and professional environment.
• Answer and direct incoming calls, emails, and enquiries promptly and courteously.
• Manage meeting room bookings and ensure readiness, including cleanliness, equipment, and refreshments if needed.
• Greet and usher guests to meeting rooms, ensuring a professional and hospitable experience.
• Receive, sort, and distribute incoming mail, parcels, and courier deliveries; coordinate outgoing mail and courier services.

Administrative Support

• Provide general administrative assistance to various departments.
• Maintain and update office records, databases, and filing systems (both physical and digital).
• Assist with data entry, document preparation, and basic reporting tasks.
• Monitor and order office supplies and pantry items to maintain adequate stock levels.
• Liaise with vendors, contractors, and service providers for office maintenance and supplies.

Office Coordination

• Support the coordination of company events, meetings, and staff activities.
• Assist in maintaining a clean, organized, and efficient office environment.
• Support basic HR-related tasks such as maintaining staff attendance records and assisting with onboarding logistics.

Other Duties

• Assist management with ad-hoc administrative projects.
• Ensure compliance with company policies and procedures in front desk and administrative operations.
• Perform any other duties assigned by the HR Department or management.

Qualifications & Skills

• GCE ‘O’ Level, Diploma, or equivalent qualification.
• 1–2 years of relevant experience in reception, front desk, or administrative support (fresh graduates considered for entry-level).
• Prior experience in office administration or customer service is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills; additional languages are a plus.
• Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
• Professional and pleasant phone etiquette with a customer-oriented mindset.
• Discreet in handling confidential information.
• Reliable, proactive, and adaptable to a fast-paced environment.
• Positive attitude, approachable, and able to work independently while being a collaborative team player.

Why Join Us

• Be the face of the company and play a key role in shaping a professional and welcoming office environment.
• Gain exposure to multiple departments and a variety of administrative functions.
• Work in a collaborative, supportive team that values initiative, learning, and growth.