Receptionist cum Workplace Specialist

Savills Property Management; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking an administrative professional to support the Workplace Experience Manager. Responsibilities include managing office systems, vendor relationships, and ensuring safety standards. Candidates should have a minimum of NITEC qualification and 2 years of experience in an office setting, along with a solid engineering background. Strong organizational and problem-solving skills are essential.

Qualifications

• Minimum 2 years of experience in an office environment.
• Solid background in engineering, plant machinery, BMS, and ACMV systems.
• Excellent planning and organizational skills.

Responsibilities

• Support the Workplace Experience Manager with building systems.
• Manage vendor relationships for cleaning, security, and maintenance services.
• Monitor expenses and identify cost-saving areas.

Skills

Attention to detail

Problem-solving

Planning & organizational skills

Goal-oriented

Analytical skills

Education

NITEC qualification

Job description

Responsibilities

• Support the Workplace Experience Manager in ensuring the proper functioning of building systems (HVAC, lighting, plumbing), and report any issues requiring repairs or maintenance.
• Manage relationships with vendors providing services such as cleaning, security, and maintenance.
• Manage office space utilization to ensure efficient use of space, including seating arrangements and office layout.
• Assist with ad-hoc projects (include office improvements, relocations and/or renovations) and ensure the project is completed on time and within budget.
• Monitor expenses on office operations and identify potential areas for cost savings.
• Greet, welcome, and assist guests promptly upon their arrival at the office, ensuring a positive first impression.
• Handle incoming and outgoing mail, courier services, and document dispatch.
• Monitor and order office supplies and handle stock inventory
• Ensure the office meets safety standards and assist with conducting safety checks.
• Ensure all meeting rooms are well-equipped with necessary stationery and writing materials and make essential arrangements before business meetings.
• Maintain the cleanliness and organization of the office area, reporting any defects and coordinating necessary repairs.
• Provide travel support including booking flights, accommodation, and transportation as required.
• New hire preparation (Name card, door access, workstation, lockers etc.)
• Perform other administrative and ad-hoc tasks as assigned by the Managing Director or reporting manager.

Requirements

• Min. formal NITEC qualification.
• Min 2 years of experience working in and office environment.
• Solid background in engineering , plant machinery, BMS, ACMV systems and equipment knowledge
• Has an eye for detail to ensure the best delivery of services
• Goal-oriented, able to focus on meeting all performance targets
• Capacity to deal with ambiguity and solve complex problems effectively
• Analytical, proven ability to solve problems using a quantitative approach
• Proven ability to employ holistic approaches and looks at long term solutions
• Excellent planning & organizational skills to prioritize work and meet tight deadlines
• Proven ability to manage multiple and complex operational matters on a daily basis