Receptionist cum Workplace Specialist

SAVILLS PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management firm in Singapore is seeking an Office Manager to support the Workplace Experience Manager. Responsibilities include overseeing building systems, managing vendor relationships for services, and ensuring efficient office space utilization. Candidates should have a minimum of NITEC qualification and two years of office experience. Strong problem-solving and organizational skills are essential.

Qualifications

• Minimum 2 years of experience in an office environment.
• Solid background in HVAC, plumbing, and BMS systems.
• Ability to manage multiple operational tasks.

Responsibilities

• Support the Workplace Experience Manager with building systems.
• Manage vendor relationships for services like cleaning.
• Monitor office space utilization.

Skills

Engineering background

Problem-solving ability

Organizational skills

Attention to detail

Analytical skills

Analytical skills

Education

NITEC qualification

Job description

Responsibilities

• Support the Workplace Experience Manager in ensuring the proper functioning of building systems (HVAC, lighting, plumbing), and report any issues requiring repairs or maintenance.
• Manage relationships with vendors providing services such as cleaning, security, and maintenance.
• Manage office space utilization to ensure efficient use of space, including seating arrangements and office layout.
• Assist with ad-hoc projects (include office improvements, relocations and/or renovations) and ensure the project is completed on time and within budget.
• Monitor expenses on office operations and identify potential areas for cost savings.
• Greet, welcome, and assist guests promptly upon their arrival at the office, ensuring a positive first impression.
• Handle incoming and outgoing mail, courier services, and document dispatch.
• Monitor and order office supplies and handle stock inventory
• Ensure the office meets safety standards and assist with conducting safety checks.
• Ensure all meeting rooms are well-equipped with necessary stationery and writing materials and make essential arrangements before business meetings.
• Maintain the cleanliness and organization of the office area, reporting any defects and coordinating necessary repairs.
• Provide travel support including booking flights, accommodation, and transportation as required.
• New hire preparation (Name card, door access, workstation, lockers etc.)
• Perform other administrative and ad-hoc tasks as assigned by the Managing Director or reporting manager.

Requirements

• Min. formal NITEC qualification.
• Min 2 years of experience working in and office environment.
• Solid background in engineering , plant machinery, BMS, ACMV systems and equipment knowledge
• Has an eye for detail to ensure the best delivery of services
• Goal-oriented, able to focus on meeting all performance targets
• Capacity to deal with ambiguity and solve complex problems effectively
• Analytical, proven ability to solve problems using a quantitative approach
• Proven ability to employ holistic approaches and looks at long term solutions
• Excellent planning & organizational skills to prioritize work and meet tight deadlines
• Proven ability to manage multiple and complex operational matters on a daily basis