Receptionist cum Office Administrator – Full time or Part time with 2 or 3 fixed-days per week [...]

JTC KENSINGTON; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading corporate management company in Singapore is seeking a Receptionist cum Office Administrator to manage day-to-day operations and serve as the first point of contact for visitors. Responsibilities include greeting guests, managing appointments, and supporting administrative tasks. A minimum of 2 years' experience and proficiency in Microsoft Office are required. This position can be full-time or part-time with flexible working options.

Benefits

Professional Growth opportunities

Competitive Compensation

Flexible Work model

Qualifications

• Minimum 2 years of experience as a receptionist or office administrator.
• Possess a service-oriented attitude and deliver high-quality work.
• Ability to work independently and prioritize tasks.

Responsibilities

• Serve as the first point of contact for visitors and incoming calls.
• Manage meeting room bookings and ensure facilities are set up.
• Coordinate meetings and appointments as required.

Skills

Microsoft Office suite proficiency

Client-centric mindset

Excellent communication skills

Ability to multitask

Conversational in Mandarin

Tools

Viewpoint software

Job description

Receptionist cum Office Administrator – Full time or Part time with 2 or 3 fixed-days per week (Singapore)

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​The role is for Kensington Corporate Management (S) Pte. Ltd.

Your Next Opportunity

We are seeking a professional Receptionist cum Office Administrator to ensure the smooth day-to-day operations of our office. This role serves as the first point of contact for visitors and provides essential administrative support across departments.

Collaborating closely with the HR Manager, you will oversee the general office and facilities, and internal services at the corporate level and external liaison with our vendors and suppliers.

Your Role & Responsibilities

• Serve as the first point of contact for all visitors and incoming calls, providing professional services
• Greet and assist guests, direct them to meeting rooms, and offer refreshments as required
• Manage meeting room bookings and ensure facilities are properly set up before and after use
• Coordinate meetings, appointments, and company events as required
• Monitor and replenish office and pantry supplies, ensuring all departments’ needs are met
• Liaise with the cleaner to maintain office tidiness and hygiene always
• Handle incoming and outgoing mail, couriers, and document scanning when necessary
• Act as the liaison with the landlord and building management for office premises matters, including maintenance, fire drills, and contractor access
• Support office‑related projects, renovations, or improvements when needed
• Coordinate with external vendors and service providers to ensure seamless operations
• Assist in digitising and maintaining office records and files within the shared drive
• Ensure all admin documents are filed accurately and promptly
• Demonstrate reliability and punctuality by adhering to scheduled working hours (9am to 6pm) and the fixed 1‑hour lunch break
• Uphold a professional image and positive attitude in all interactions, both internal and external

What We Are Looking For

Skills & Experience

• Minimum 2 years of experience as a receptionist, office administrator, or relevant role
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Possess a service‑oriented attitude, consistently delivering high‑quality work with a client‑centric mindset
• Possess excellent communication and interpersonal skills, with the ability to communicate effectively across internal stakeholders and external stakeholders
• Ability to work independently, multitask, and effectively prioritise tasks
• Conversational in Mandarin to liaise with Chinese‑speaking cleaner, visitors, clients, and vendors
• Knowledge of Viewpoint software is a plus (not a must)

Traits

• Professionalism & Accountability: You demonstrate punctuality, reliability, and ownership in your work. You take responsibility for tasks and communicate promptly with internal stakeholders to ensure smooth coordination.
• Client‑centric: You adopt a service‑oriented approach, maintaining a positive attitude toward both internal and external stakeholders.
• Proactive & Adaptable: You take initiative to improve front‑desk and office administration operations, showing flexibility and resourcefulness with minimal supervision.

What We Offer

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity

Job Category: Administration

Job Type: Full Time or Part Time

Job Location: Singapore

Seniority level

Entry level

Employment type

Part‑time

Job function

Administrative