Receptionist cum Administrative Assistant

Galaxy Dance Academy; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading dance institution in Singapore is seeking a Receptionist cum Administrative Assistant to manage scheduling, provide exceptional customer service, and maintain efficient administrative operations. The role offers a competitive salary of S$2,800 during probation, rising to S$3,000. Ideal candidates should possess strong communication skills and experience in administrative roles.

Benefits

Competitive salary

Dynamic and collaborative work environment

Qualifications

• Strong interpersonal and communication skills.
• Experience in administrative or support roles is preferred.
• Proficiency in using Mac computers and basic office software (Google Sheets/Excel).
• Ability to quickly adapt to new systems and procedures.
• Independent, self-motivated, and capable of working with minimal supervision.

Responsibilities

• Efficiently manage appointment bookings and studio schedules.
• Accurately record attendance and complete registration processes.
• Monitor and replenish necessary supplies.
• Organize administrative operations for optimal efficiency.
• Provide empathetic and exceptional support to customers.

Skills

Strong interpersonal and communication skills

Experience in administrative or support roles

Proficiency in using Mac computers and basic office software

Ability to quickly adapt to new systems and procedures

Independent and self-motivated

Job description

Role: Receptionist cum Administrative Assistant

Galaxy Dance Academy, a leading dance institution in Singapore, is currently seeking someone to continue the legacy of our beloved receptionist who's moving on for family reasons. This role offers an exciting opportunity to contribute significantly to the operational success of our academy.

Location: 9 Purvis Street, 02-01,02,03, 188588

Work Schedule: 6 days a week

• Monday to Friday: 1:30 PM - 9:30 PM (1-hour break)
• Saturday: 10:00 AM - 7:00 PM (1-hour break)

Key Responsibilities

• Scheduling and Registration: Efficiently manage appointment bookings and studio schedules.
• Accurately record attendance and complete registration processes.
• Studio Maintenance: Monitor and replenish necessary supplies.
• Organize administrative operations for optimal efficiency.
• Handle mail and deliveries responsibly.
• Billing and Bookkeeping: Ensure precise collection and verification of payments.
• Process and submit expense claims with proper documentation.
• Maintain separate GST reports and ensure proper GST documentation.
• Track GST-applicable vs non-GST transactions for accurate financial reporting.
• Customer Service: Provide empathetic and exceptional support to customers.
• Welcome and assist visitors professionally.
• Maintain and update notice boards and schedules.
• Communication Updates: Regularly update the academy’s website and social media platforms.

Qualifications & Skills

• Strong interpersonal and communication skills.
• Experience in administrative or support roles is preferred.
• Proficiency in using Mac computers and basic office software (Google Sheets/Excel).
• Ability to quickly adapt to new systems and procedures.
• Independent, self-motivated, and capable of working with minimal supervision.

Benefits

• Competitive salary: S$2,800 for a 3-month probationary period, following which it increases to S$3,000.
• A dynamic and collaborative work environment.

Join the Galaxy Dance Academy team and contribute to our mission of spreading the joy of dance. Interested candidates are invited to apply for this rewarding role in our thriving community.