Receptionist cum Administrative Assistant

HORIZON GLOBAL SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading service provider in Singapore is seeking a dedicated Administrative Receptionist to manage reception and office administration tasks. The ideal candidate should have a minimum of 3 years of related experience, preferably in a school environment, and possess strong communication and organizational skills. This full-time role requires being on-site during school hours to assist with various administrative responsibilities.

Qualifications

• Minimum of 3 years of relevant working experience in handling reception and administrative services.
• Prior experience in a school environment will be an advantage.

Responsibilities

• Attend to all telephone calls and walk-in visitors.
• Record and convey messages accurately.
• Handle student attendance matters.
• Maintain tidiness of meeting rooms and sickbay.
• Assist in lamination, filing, and organization of documents.
• Assist in administrative support during school events.

Skills

Communication skills

Interpersonal skills

Organization

Record-keeping

Multi-tasking

Microsoft Office proficiency

Tools

Microsoft Office applications

Job description

📍 Name of School: CHIJ St. Theresa’s Convent
🏢 Address: 160 Lower Delta Road, Singapore 099138

📅 Contract Details

• Base Year: 1 January 2026 – 31 December 2026
• Option Year: 1 January 2027 – 31 December 2027 (at the School’s discretion)
• Type: Full-time, on-site

🕒 Working Hours

Days Time Remarks: Monday – Thursday 6:45 AM – 4:15 PM (Inclusive of 1-hour lunch break); Friday 6:45 AM – 3:45 PM (Inclusive of 1-hour lunch break)

🗓️ Service not required on Saturdays, Sundays, and gazetted public holidays.

⚙️ Scope of Services

🧍♀️ Reception Duties

• Attend to all telephone calls and walk-in visitors (students, parents, vendors, and guests).
• Record and convey messages accurately to school leaders, teaching, and non-teaching staff.
• Handle student attendance matters — record details of students leaving early and contact parents when students are unwell.

📦 Mail & Office Administration

• Record, sort, and distribute incoming and outgoing mail.
• Place mail and documents in designated staff mailboxes.
• Count, sort, and bundle materials for student collection.
• Alert staff-in-charge when stationery stocks are low and assist in replenishment.

🗂️ General Office Support

• Maintain tidiness of meeting rooms and sickbay areas.
• Assist in lamination, filing, and organization of documents.
• Provide administrative and logistical support during school events and activities.
• Undertake any other related administrative duties assigned by the school.

🎓 Qualifications, Skills & Experience

Minimum Requirements

• Minimum 3 years of relevant working experience in handling reception and administrative services.

Preferred Skills & Attributes

• Prior experience in a school environment will be an advantage.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organization, record-keeping, and multi-tasking abilities.
• Polite, professional, and service-oriented demeanor.
• Able to work independently and manage front-desk responsibilities efficiently.