RECEPTIONIST CUM ADMIN EXECUTIVE

THE TALENT PEOPLE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for a Front Desk and Administration Manager to oversee daily operations, welcome visitors, and provide administrative support to the CEO. The ideal candidate should have at least 3 years of relevant experience and be proficient in MS Office. This role requires strong communication skills and the ability to work independently.

Qualifications

• Minimum of 3 years’ experience in the job.
• Proficient in MS Office, Excel and PowerPoint.
• Good communication skills required.

Responsibilities

• Greet and welcome visitors.
• Answer and direct incoming phone calls and emails.
• Maintain a neat and organised reception area.
• Assist in day-to-day administrative work of Facilities Management.
• Source competitive quotations for facility improvements.
• Conduct regular site inspections.
• Manage vendors/contractors and cleaning services.
• Provide admin support to Group CEO.

Skills

Proficient in MS Office

Good communication skills

Team player

Customer oriented

Ability to work independently

Education

Higher Nitec / O level / Diploma in Business Administration

Job description

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth. By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Job Description

Front Desk Management

• To greet and welcome visitors
• To answer and direct incoming phone calls and emails to the appropriate personnel
• To maintain a neat and organised reception area.

Facilities Management

• To assist in the day-to-day administrative work of the Facilities Management
• To source for competitive quotations in the supplier selection process for facility improvement, maintenance, upgrading and repair works
• To conduct regular (weekly) site inspections. Supervise vendors and contractors to ensure projects are completed within stipulated timeline and budget and all contract obligations and specification are fulfil
• To manage as a coordinator point between the Office and vendors/ contractors
• To manage outsource vendors on office cleaning services
• To ensure cleaning services provider provide the service in accordance to Office expectation.

Administration

• To provide admin & liaison support to Group CEO
• In addition, to support general administrative & site maintenance duties
• To be responsible for rental, purchase and maintenance of office equipment
• To assist in stationery stocking, office equipment and pantry supplies
• To assist in administration of flight, hotel and transportation booking
• To support ad-hoc duties, projects and coordinate company activities as assigned.

Requirements

• Higher Nitec / O level / Diploma in Business Administration or equivalent qualification
• Minimum have 3 years’ experience in the job
• Proficient in MS Office, Excel and PowerPoint
• Good communication skills
• Good team player and customer oriented
• Can work independently with minimal supervision.

The Talent People 24C2589