Receptionist cum Admin Assistant

ABDUL RAHMAN LAW CORPORATION; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking a Receptionist to act as the first point of contact for clients and visitors. Responsibilities include greeting, handling phone calls, scheduling, and performing administrative tasks. The ideal candidate will have strong organizational and communication skills. Working hours are Monday to Friday, 8 am to 6 pm.

Qualifications

• Previous experience in a receptionist or administrative role is preferred.
• Excellent communication skills in English.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet clients, visitors, and staff in a professional manner.
• Communicate effectively with clients and vendors.
• Manage calendars and schedule meetings for the Managing Director.
• Receive, sort, and distribute mail and packages.
• Ensure reception area is presentable.
• Maintain confidentiality of sensitive information.

Job description

Receptionist Duties:

• First Point of Contact: Greet clients, visitors, and staff in a professional and courteous manner.
• Liaison with Clients and Vendors: Communicate effectively with clients, vendors, and other parties.
• Phone Management: Answer, screen, and transfer calls, ensuring efficient and courteous communication.
• Scheduling and Appointments: Manage calendars, schedule meetings for the Managing Director
• Mail and Courier Handling: Receive, sort, and distribute mail and packages.
• Reception Area Maintenance: Ensure a clean, organized, and presentable reception area, conference room at level 2 and level 3 waiting area.
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Administrative Support Duties:

• Data Entry and Filing: Maintain accurate and organized records, including data entry, document filing, and record-keeping
• Office Supply Management: Monitor and order office supplies, ensuring sufficient inventory.
• General Administrative Tasks: Provide general administrative support, including photocopying, faxing, and document preparation as and when required by the Executive Assistant
• Travel Arrangements: Assist with booking flights, hotels, and other travel arrangements as and when required by the Executive Assistant
• Event Coordination: Support with planning and coordinating office events as and when required by the Executive Assistant
• Other Tasks: Perform ad-hoc duties as assigned by the Executive Assistant
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Working Hours:

Mondays to Fridays

8 am to 6 pm