Receptionist cum Admin Assistant

Abdul Rahman Law Corporation; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A legal firm in Singapore is seeking a Receptionist to be the first point of contact for clients and vendors. Responsibilities include managing calls, scheduling appointments, data entry, and handling office supplies. Ideal candidates will have strong communication skills, organizational abilities, and experience in a similar role. The position requires confidentiality and professionalism in all interactions. Working hours are Mondays to Fridays, from 8 am to 6 pm.

Qualifications

• Experience as a receptionist or in a similar administrative role.
• Ability to manage phone calls and emails effectively.
• Proficiency in scheduling and calendar management.

Responsibilities

• Greet clients and handle initial communications.
• Manage calendars for meetings and appointments.
• Perform data entry and maintain filing systems.
• Coordinate travel arrangements and office events.

Skills

Professional communication

Time management

Organizational skills

Confidentiality

Job description

Receptionist Duties:

• First Point of Contact: Greet clients, visitors, and staff in a professional and courteous manner.
• Liaison with Clients and Vendors: Communicate effectively with clients, vendors, and other parties.
• Phone Management: Answer, screen, and transfer calls, ensuring efficient and courteous communication.
• Scheduling and Appointments: Manage calendars, schedule meetings for the Managing Director
• Mail and Courier Handling: Receive, sort, and distribute mail and packages.
• Reception Area Maintenance: Ensure a clean, organized, and presentable reception area, conference room at level 2 and level 3 waiting area.
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Administrative Support Duties:

• Data Entry and Filing: Maintain accurate and organized records, including data entry, document filing, and record-keeping
• Office Supply Management: Monitor and order office supplies, ensuring sufficient inventory.
• General Administrative Tasks: Provide general administrative support, including photocopying, faxing, and document preparation as and when required by the Executive Assistant
• Travel Arrangements: Assist with booking flights, hotels, and other travel arrangements as and when required by the Executive Assistant
• Event Coordination: Support with planning and coordinating office events as and when required by the Executive Assistant
• Other Tasks: Perform ad-hoc duties as assigned by the Executive Assistant
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Working Hours:

Mondays to Fridays

8 am to 6 pm