Receptionist As Admin Assistant

5G-Starlink Pte.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A dynamic technology firm in Singapore is seeking a Receptionist/Admin Assistant to efficiently handle communications, provide office hospitality, and support the Accounts Department with financial administration. Candidates should possess at least an O level, have a year of relevant experience, and demonstrate strong communication and organizational skills. The role requires adaptability in a fast-paced environment, alongside proficient knowledge in Word, Excel, and PowerPoint. This position offers an opportunity to contribute to various administrative needs within the organization.

Qualifications

• Minimum O level in any field.
• At least 1 year of relevant experience.
• Able to work in a fast-paced and dynamic environment.
• Proactive in identifying support areas for the office.
• Good communication and organizational skills.

Responsibilities

• Take clear concise messages and relay messages or route calls.
• Receive and greet clients and visitors.
• Provide office hospitality to clients and visitors.
• Provide financial administrative support to Accounts Department.
• Assist Sales Team with project admin support.

Skills

Communication skills

Organizational skills

Interpersonal skills

Proactive support identification

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

O level in any field

Tools

Word

Excel

PowerPoint

Job description

About the job Receptionist As Admin Assistant

Responsibilities:

• Phone/Voicemail/E-mail/Instant messaging take clear concise messages and relay messages or route calls in a timely manner
• Receiving and greeting clients / visitors
• Provide office hospitality to clients / visitors
• Provide financial administrative support to Accounts Department
  • Account receivable
  • Account payable
  • Invoicing
  • Other accounts related admin duties
• Provide project admin support to Sales Team
• Arranging couriers, sorting and distributing of mails
• Stationery requisition and supplies ordering
• Handle travel arrangements, meeting times, meal arrangements and car service requirements
• Coordinating information regarding passport/visa issuance and renewal
• Arranging and coordinating company events
• Responsible for fire safety programme (Fire Warden, Evacuation, Procedures, Staff Awareness, etc.)
• Assist and liaise with contractors with regards to office maintenances, servicing, and repairs
• Provide support to any duties and confidential matters required by CEOs for all ventures
• Format, edit and proof-read documents/presentations
• Other administrative duties as assigned

Requirements:

• Min. O level in any field
• Have at least 1 year of relevant experience
• Able to work in a fast pace and dynamic environment
• Proactive in identifying areas of support that are applicable to offices needs
• Good communication and organizational skills
• Excellent interpersonal skills and professional presence
• Good speaking and writing skills
• Excellent skills in Word / Excel / Powerpoint