Receptionist/Admin Assistant

RecruitPedia Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading law practice in SEA is seeking an Admin Executive to provide comprehensive support for various administrative tasks. This role involves managing documents, assisting with financial duties, and coordinating events. The ideal candidate should have at least a NITEC qualification and be proficient in Microsoft Office, alongside possessing strong communication skills. Join this dynamic team located in central Singapore.

Qualifications

• Minimum education level of NITEC.
• Proficient in Microsoft Office suite.
• Strong communication skills and ability to build relationships.

Responsibilities

• Provide administrative support to legal staff.
• Manage document handling and mail coordination.
• Maintain filing systems and update databases.
• Assist with financial tasks and expense claims.
• Coordinate events and team activities.
• Ensure compliance with firm policies.

Skills

Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Written and verbal communication

Education

Minimum NITEC and above

Job description

Our client is a market leader law practices in SEA. They are looking for a Admin Executive to assist the team for the next phrase of their business. They are located at Central of Singapore– easily accessible.

Responsibilities

• Administrative Assistance – Provide timely, accurate support to practice management assistants, legal assistants, and lawyers.
• Document & Mail Handling – Manage scanning, printing, photocopying, amending documents, and coordinating mail or courier requests.
• File & Database Management – Maintain electronic and hard copy filing systems, update client databases, and oversee archiving and retrieval of files.
• Financial Support – Assist with petty cash, currency requests, and expense claims in a timely manner.
• Task & Deadline Management – Deliver accurate work while meeting deadlines, adjusting timeframes when necessary, and handling competing priorities.
• Event & Meeting Coordination – Support internal/external events, functions, and team activities, including logistics and documentation.
• Policy & Compliance – Adhere to firm policies, procedures, and WHS obligations while ensuring correct processes are followed.
• Learning & Collaboration – Take ownership of personal development, attend training, adopt new practices, and contribute proactively to team and firm initiatives.

Requirements

• Minimum NITEC and above
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Possess good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [e-mail]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)