Receptionist (6 Months Contract)

MICHAEL PAGE INTERNATIONAL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-known Asset Management firm in Singapore is seeking a skilled Office Manager to oversee front desk operations, coordinate meetings, and manage office supplies. The ideal candidate has over 5 years of reception or administrative experience in the Financial Services sector and exhibits exceptional organisational and customer service skills. A strong familiarity with Microsoft Office and proactive communication is essential for success in this role.

Qualifications

• 5 years of reception or administrative experience within the Financial Services industry.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent business acumen and stakeholder management skills.

Responsibilities

• Greet and assist all visitors and clients professionally.
• Oversee front desk operations and manage general inquiries.
• Coordinate meeting room reservations and ensure meeting spaces are equipped.
• Handle incoming mail and deliveries promptly.
• Manage office supply inventory and place orders as required.
• Serve as point of contact with building management and vendors.

Skills

Reception or administrative experience in Financial Services

Organisational abilities

Multitasking skills

Customer service skills

Proactivity

Proficiency in Microsoft Office and Concur

Proactive approach

Tools

Concur systems

Job description

• Provides meaningful exposure to various aspects of office management.
• Great exposure within a well-known Asset Management firm.

About Our Client

The company operates in the Financial Services sector and is recognised for its professional approach and commitment to excellence. It is a well-established organisation with a strong presence in the industry.

Job Description

• Greet and assist all visitors and clients in a professional and courteous manner.
• Oversee front desk operations, including answering and directing incoming calls and managing general enquiries.
• Coordinate meeting room reservations and ensure all meeting spaces are clean, organised, and properly equipped.
• Handle incoming mail and deliveries, including receiving, sorting, and distributing items promptly.
• Handle the onboarding process for guests and new employees, such as issuing visitor passes and liaising with building security.
• Monitor and manage office supply inventory, placing orders when required.
• Serve as the main point of contact with building management and external vendors for office maintenance and facility matters.
• Provide additional administrative support as needed to the Office Manager and Singapore leadership team.

The Successful Applicant

• Has 5 years of reception or administrative experience within Financial Services industry.
• Strong organisational and multitasking abilities.
• Excellent business acumens and stakeholder management skills.
• Exhibits excellent customer service, a proactive approach, and consistently positive demeanour.
• Proficiency in Microsoft Office and Concur systems.
• The ability to maintain confidentiality and handle sensitive information.
• Able to onboard on Jan 2026.

What’s on Offer

This position provides a valuable platform to develop strong office operations experience while working closely with various teams and enhancing overall workplace efficiency.

Michael Page International Pte Ltd | Registration No. 199804751N