Receptionist

Smart Property Management (Singapore) Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking a proactive Receptionist. Responsibilities include greeting visitors, managing calls, and performing clerical tasks. Candidates should be proficient in Microsoft Office and bilingual in English and Chinese. Strong organizational skills and the ability to work independently are essential for this role.

Qualifications

• Strong organisation and administration skills required.
• Proficiency in Microsoft Office (Excel, Word, Powerpoint) is essential.
• Ability to liaise in English and Chinese with associates.

Responsibilities

• Meet and greet visitors and notify respective staff.
• Answer and transfer incoming calls, assist with enquiries.
• Update calendars and schedule meetings.
• Perform clerical duties such as filing and photocopying.
• Sort and distribute mail and manage deliveries.
• Assist with office supplies orders and maintain stock levels.
• Maintain appearance of the reception area and common areas.

Skills

Strong organisation and administration skills

Strong Microsoft Office skills

Proficient in English and Chinese

Good team player

Proactive and detail-oriented

Able to work independently

Multi-tasking ability

Job description

Job Description

• Meet and greet visitors and notify respective staff of their arrival
• Answering / transferring incoming calls, helping with enquiries
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing and photocopying
• Sort and distribute mail to employees, process daily incoming and outgoing mail, courier packages and other deliveries
• Assist with office and pantry supplies orders and maintain stationery stock levels
• Maintain neat appearance of reception area, conference rooms and other common area
• Any other duties or ad-hoc projects as assigned

Requirements

• Strong organisation and administration skills
• Strong Microsoft Office (Excel, Word, Powerpoint) skills
• Proficient in English and Chinese in order to liaise with Chinese speaking associates
• Good team player, willing to learn, proactive and detail-oriented
• Able to work independently and multi-task