R&D Technical Assistant

MEAD JOHNSON NUTRITION (ASIA PACIFIC) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading nutrition company in Singapore seeks an R&D Administrator responsible for compliance, budget management, and administrative support. The ideal candidate will have a background in science, proficiency in Excel, and experience in event coordination. You will manage documentation, track expenses, and support the R&D team to ensure smooth operations. Join us to contribute to meaningful projects that enhance the lives of families with our trusted products.

Qualifications

• Minimum NITEC/Diploma in Science, technology or relevant field preferred.
• Knowledge in MSExcel is a must, other MS Office is an advantage.
• Experience in event coordination and arrangement preferred.

Responsibilities

• Facilitate and maintain sensory evaluation consents.
• Manage records of R&D organization charts and headcount.
• Prepare and update budgets and forecasts for departments.

Skills

Knowledge in MSExcel

Experience in event coordination

Good writing and editing skills

Knowledge in budget and expense management

Education

NITEC/Diploma in Science or relevant field

Tools

MS Office

Job description

We are Mead Johnson Nutrition

With our market-leading brands Enfa and Nutramigen brands, Mead Johnson Nutrition play a vital role in the lives of newborns, infants, parents and Health Care Practitioners (HCPs).

Through our innovative and trusted brands, we nurture and protect them and their loved ones throughout their lives. This creates a unique opportunity to build a remarkable and purposeful career, growing and developing every day alongside talented diverse people.

About the role

Reporting to Asean R&D Director, this role will be responsible for the compliance and control, budget and expense management as well as administrative matters for the R&D department.

Your responsibilities

1. Compliance and Controls

• Facilitate and maintain sensory informed consent form of employees and visitors participating in sensory evaluation.
• Facilitate and maintain Quarterly R&D Activities Tracking Management for audits or external financial reportings.
• Facilitate and maintain updated tracking files of manhours spent, R&D activities and corresponding consumables and services spending by classification according to various requirements.
• Maintain clear and consistent filing systems, electronic and/or paper, as required of the type of documentation.

Organization Movements Tracking and Recording

• Manage records of R&D organization charts, headcount tracking, and staff dates of employment for various internal reviews and external business and audit purposes.
• Maintains R&D master data of personnel's technical profile for external audit and reporting.

SOPs Management (PD, Nutrition Gallery Visitor SOP)

• Document controller (upload for approval, track, retire) for procedural documents of R&D.
• Initiate periodic review of procedural documents by checking document owners, validity and duration.

R&D People Training Record Management

• Liase with respective departments of R&D in the update of the training curriculum.
• Uploads training curriculum of each department in defined electronic record system.
• Maintains team members external post training feedback and report.

Sharepoints Management and Compliance Reports Management

• Manages list of sharepoints used by R&D.
• Conducts annual review of users with Sharepoint owners, Innovation Compliance Manager, respective line managers.

2. Budget and Expense Management

• Prepare and update budgets and forecasts for the departments of Management, Product Development, Innovation Compliance teams.
• Tracks expenses and reconcile any discrepancies of actuals on a regular basis.
• R&D Projects Supplies and Services.
• Manages end-to-end purchase management for R&D projects suppliers and services (raw materials, ingredients, external lab tests).
• Manages end-to-end contract administration of R&D department.

3. R&D Administration and Employee Engagement

• R&D Visitors Management which may includes hotels, transfers, meals, meetings booking.
• Handles any group trips and hotel booking as may be required.
• Administers R&D's rewards and recognition program and develop communication materials on people success stories.
• Forms and keep track of annual membership across R&D departments.
• Liaise with line managers and keep track of annual SME program for talent development.
• Source and conduct negotiation of venues and teambuilding vendors for regional meeting events (regional meetings, product development), lead the corresponding contract administration, POs event safety risk assessment.

The experience we're looking for

• Minimum NITEC/Diploma in Science, technology or relevant field preferred.
• A basic science background is essential for supporting technical communication and collaboration with R&D team.
• Knowledge in MSExcel is a must, other MS Office is an advantage.
• Experience in event coordination and arrangement preferred.
• Demonstrate good writing, editing and mathematical skills.
• Demonstrate knowledge in learning fast on controls systems.
• Demonstrate knowledge of budget and expense management including its relevant control systems.
• Fosters and demonstrate workplace Reckitt compass, behaviors and inclusivity.