Quality Assurance Officer

ANGLO-EASTERN SHIPMANAGEMENT (S) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A maritime management firm in Singapore is seeking a professional responsible for documentation, QHSE data management, and operational support. The ideal candidate has a diploma in Marine Engineering or Nautical Science and at least a year of experience in marine QA. Proficiency in Microsoft applications is essential, along with strong attention to detail and coordination abilities.

Qualifications

• Minimum 1 year of experience in shipping or marine QA preferred.
• Basic understanding of vessel operations or maritime safety processes is an advantage.
• Detail-oriented, proactive, and able to coordinate effectively.

Responsibilities

• Prepare and maintain vessel documentation.
• Maintain and update databases for incidents and injuries.
• Manage QHSE correspondence and filing for vessels.
• Maintain records of SSAS tests and assist the Security Officer.

Skills

Documentation

QHSE Data Management

Proficiency in Microsoft Excel

Coordination skills

Detail-oriented

Education

Diploma or Bachelor’s Degree in Marine Engineering or Nautical Science

Tools

Microsoft Excel

PowerPoint

Outlook

Jibe

Isometrix

Job description

Responsibilities

1. Documentation & Compliance

• Prepare and maintain vessel documentation (e.g. DMLC-II, SOPEP/SMPEP, BWMP, CSR, ISSC, SSP).
• Ensure SMS manuals, records, and emergency contact lists are updated and properly controlled.
• Maintain external audit files, track corrective actions, and assist in audit preparation.

2. QHSE Data Management & Reporting

• Maintain and update databases for incidents, injuries, and near-misses.
• Compile monthly QHSE statistics, PSC reports, KPI data, and safety award nominations.
• Collate and archive emergency drill records, safety seminars, and meeting minutes.
• Support preparation and recordkeeping for the annual SMS Management Review.

3. Operational & Administrative Support

• Manage QHSE correspondence and filing for vessels and group offices.
• Maintain QA stationery and technical library records.
• Support upkeep of ERT room inventory and ship onboarding statistics.
• Handle QHSE-related circulars, document dissemination, and invoice processing.

4. Security Support

• Maintain records of SSAS tests and assist the Company Security Officer in coordination with flags and authorities.

Qualifications

• Diploma or Bachelor’s Degree in Marine Engineering, Nautical Science, or related field. (Preferable)
• Minimum 1 year of experience in shipping or marine QA preferred.
• Basic understanding of vessel operations or maritime safety processes is an advantage.
• Proficient in Microsoft Excel, Power point & Outlook and familiar with Jibe or Isometrix will be a plus.
• Detail-oriented, proactive, and able to coordinate effectively with multiple stakeholders.