Quality Assurance Officer

Anglo-Eastern Ship Management; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

A leading maritime company in Singapore is seeking a QHSE Officer to manage documentation and compliance, maintain data for incidents, and provide operational support. The ideal candidate holds a diploma or bachelor’s degree in marine engineering or nautical science and has at least one year of experience in shipping or marine QA. Proficiency in Microsoft Office and detail-oriented skills are essential. This role offers an opportunity to engage with multiple stakeholders in a dynamic maritime environment.

Qualifications

• Minimum 1 year of experience in shipping or marine QA preferred.
• Basic understanding of vessel operations or maritime safety processes is an advantage.

Responsibilities

• Prepare and maintain vessel documentation.
• Maintain and update databases for incidents and injuries.
• Manage QHSE correspondence and filing.
• Maintain records of SSAS tests.

Skills

Documentation & Compliance

Data Management

Detail-oriented

Proactive coordination

Proficient in Microsoft Excel

Familiar with Jibe or Isometrix

Education

Diploma or Bachelor’s Degree in Marine Engineering or Nautical Science

Tools

Microsoft Office Suite

Job description

Responsibilities

1. Documentation & Compliance

• Prepare and maintain vessel documentation (e.g. DMLC-II, SOPEP/SMPEP, BWMP, CSR, ISSC, SSP).
• Ensure SMS manuals, records, and emergency contact lists are updated and properly controlled.
• Maintain external audit files, track corrective actions, and assist in audit preparation.

2. QHSE Data Management & Reporting

• Maintain and update databases for incidents, injuries, and near-misses.
• Compile monthly QHSE statistics, PSC reports, KPI data, and safety award nominations.
• Collate and archive emergency drill records, safety seminars, and meeting minutes.
• Support preparation and recordkeeping for the annual SMS Management Review.

3. Operational & Administrative Support

• Manage QHSE correspondence and filing for vessels and group offices.
• Maintain QA stationery and technical library records.
• Support upkeep of ERT room inventory and ship onboarding statistics.
• Handle QHSE-related circulars, document dissemination, and invoice processing.

4. Security Support

• Maintain records of SSAS tests and assist the Company Security Officer in coordination with flags and authorities.

Qualifications

• Diploma or Bachelor’s Degree in Marine Engineering, Nautical Science, or related field. (Preferable)
• Minimum 1 year of experience in shipping or marine QA preferred.
• Basic understanding of vessel operations or maritime safety processes is an advantage.
• Proficient in Microsoft Excel, Power point & Outlook and familiar with Jibe or Isometrix will be a plus.
• Detail-oriented, proactive, and able to coordinate effectively with multiple stakeholders.