Purchasing & Hygiene Executive

VOCO ORCHARD SINGAPORE; Singapore; On-site; SGD 50,000 - 75,000; Full time

Benefits offered by this job

Great room discount

Superb training

IHG family

Job summary

voco Orchard Singapore is seeking a Purchasing & Hygiene Executive to support the purchasing and hygiene functions of the hotel, driving cost savings and ensuring smooth daily operations.

Key responsibilities include overseeing the purchasing of goods and equipment, obtaining quotes, and maintaining HACCP hygiene standards, while collaborating with other departments to deliver quality service to guests.

Qualifications

• Diploma or equivalent required.
• Understanding of hotel procurement, supply chain, or food safety is a plus.
• Hospitality experience is an advantage, fresh graduates welcome to apply.

Responsibilities

• Oversee daily operation of Purchasing & Hygiene team.
• Assist Purchasing Manager with hotel goods and equipment purchases.
• Obtain competitive quotations and ensure best products are sourced from nominees.
• Maintain HACCP and hygiene systems and conduct training as required.
• Prepare month-end accounts and maintain supplier data.

Skills

Fluent English

Teamwork

Education

Diploma or equivalent

Job description

voco Orchard Singapore provides guests with the world-renowned voco experience from the moment they walk through its doors. Famed to be hotels to count on, yet different enough to be fun, voco hotels are unstuffy hotels where people feel comfortable to relax, and just get on with life. Hotels that stand out from the crowd, voco combines familiar comforts with the indulgences of a hotel, to create somewhere that is dependable, but not vanilla. Somewhere premium, but with a laidback spirit. Somewhere reliable, but different.

Your day to day

As Purchasing & Hygiene Executive, you will support Purchasing & Hygiene Manager in overseeing daily operation of Purchasing & Hygiene team. Supporting purchases of the hotel and consistently contributes cost savings.

People

• Promote teamwork and quality service through daily communication and coordination with other departments.
• Guide junior team member as assigned.

Responsible Business

Purchasing

• Assist Purchasing Manager with the purchasing of all goods and equipment required by the hotel.
• Obtain competitive quotations for hotel requirements and ensure that the best productis sourced and purchased, using group nominated suppliers where applicable.
• Ensure the purchase of correct goods and materials at a competitive price and proper quantities/volumes.
• Ensure locally nominated supplier information is kept current.
• Monitor all areas of purchasing including contracts, leases and nominations.
• Ensure a comprehensive system for allocating and reconciling purchase orders.
• Other ad-hoc duties - unexpected moments when we have to pull together to get a task done.

Hygiene

• Assist in ensuring that the HACCP/any relevant system is strictly adhered and maintained in accordance to all the procedures and work instructions established.
• Initiate action to prevent the occurrence and recurrence of any non-conformances relating to the product, processes and the HACCP/any relevant system.
• Conduct an internal food safety and hygiene audit on regular basis or as required by HACCP/any relevant system for all outlets and kitchens.
• Conduct monthly interdepartmental food safety and hygiene meeting with minutes andaction plan for follow up.
• Liaise with other government agencies such as Singapore Food Agency (SFA) and Majlis Ugama Islam Singapore (MUIS) in all hygiene related matters.
• Prepare and update documentation and audit for the certification/re-certification of HACCP/any relevant system.
• Keep record of all food safety and hygiene related documentations such as but not limited to training records, employee certifications, outsourced cleaning company cleaning schedule and cleaning records.
• Work with Learning & Development Manager or HR Director on hygiene related training and conduct training as necessary.
• Other hygiene related duties as assigned.

Financial

• Prepare the month end accounts reports in an accurate and timely manner.
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates.
• Maintain Purchase Plus database in an organized manner.
• Maintain supplier product data including catalogue content, product specifications, photographs, descriptions and pricing and keep them confidential.

Guest Experience

• Help to ensure Brand Standards are met to provide quality goods/service to guests.

What we need from you

• At least diploma or equivalent in related discipline.
• Understanding or keen interest in hotel procurement, supply chain, or/and food safety and hygiene; prior experience in hospitality is an advantage, but fresh graduatesare welcome to apply.
• Relevant experience in purchasing/hygiene is preferred.
• Must speak fluent English.

What we offer

We'll reward all your hard work with a great salary and benefits - great room discount and superb training.

Join us and you'll become part of the global IHG family - and like all families, all our individual team members share some winning characteristics. As a team, we work better together - we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.http://careers.ihg.com to find out more about us.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.