Purchasing Executive (Hospitality)

Far East Hospitality; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading hospitality management company in Singapore seeks a Procurement Officer to manage vendor relationships and tender processes. Responsibilities include vendor pre-qualification, preparing tender documentation, and analyzing submissions. Candidates should have a minimum diploma in Business or Purchasing, and exhibit excellent communication skills. Proficiency in Microsoft Excel and knowledge of SAP are advantageous. This is an opportunity to contribute to a dynamic procurement team in a reputable firm.

Qualifications

• Minimum Diploma in Business or Purchasing.
• Excellent communication and writing skills are essential.
• Proficiency in Microsoft Excel, Word, and PowerPoint is required.
• Familiarity with SAP software is preferred.

Responsibilities

• Conduct pre-qualification to shortlist qualified vendors.
• Work with operations to prepare tender documents and arrange briefings.
• Compile and evaluate tender submissions including price analysis.
• Conduct interviews, clarifications, and negotiate pricing.
• Prepare recommendation papers and issue contracts.

Skills

Good communication and writing skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Knowledge in SAP

Education

Minimum Diploma in Business / Purchasing

Job description

Company Description

Far East Hospitality Holdings Pte Ltd (Far East Hospitality) is an international hospitality owner and operator with a diverse portfolio of 10 unique and complementary brands of hotels, serviced residences and apartment hotels, including - Oasia, Quincy, Rendezvous, Village, Far East Collection, A by Adina, Adina Hotels, Vibe Hotels, Travelodge Hotels and TFE Hotels Collection. We own more than 10 hospitality assets and operate a combined portfolio of more than 17,000 rooms under management across 100 hotels and serviced residences in 10 countries - Australia, Austria, Denmark, Germany, Hungary, Japan, Malaysia, New Zealand, Singapore, and Switzerland - with more in our development pipeline.

Formed as a 70-30 joint venture in 2013 between Far East Orchard Limited (a listed company under Far East Organization) and The Straits Trading Company Limited, we in turn completed a 50-50 joint venture through our wholly-owned subsidiary Far East Hospitality Investments (Australia) Pte Ltd, with Australia's Toga Group to form Toga Far East Hotels (TFE Hotels).

Responsibilities

• To conduct pre-qualification to shortlist qualified vendors to be invited for tenders.
• Work closely with respective operations department to prepare tender documents, arrange tender briefing, and site show for invitation to tender.
• Compile and evaluate tender submissions, including price analysis and quality assessment.
• Conduct tender interviews, clarifications and negotiation of pricing and contracted terms.
• Prepare recommendation paper, ensuring timely approval and award.
• Issue contract agreement to awarded vendors.
• For changes to contract - to raise variation for approval and issue variation letter to vendor.
• Creation of contract and change order in purchasing portal.
• Ensure procurement activities comply with group procurement policies and SOPs.
• Any other procurement and contract management related tasks which may be assigned.

Requirements

• Minimum Diploma in Business / Purchasing
• Good communication and writing skills
• Proficient in Microsoft Excel, Words and PowerPoint.
• Knowledge in SAP