Purchasing Executive (1 year Contract)

BOURBON OFFSHORE ASIA PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A maritime services company in Singapore is seeking a Procurement Executive to oversee the procurement cycle, manage supplier relationships, and collaborate with logistics for timely delivery. Candidates should have a diploma in Supply Chain Management and at least 3 years of experience in purchasing within the maritime sector. Strong negotiation skills and familiarity with ERP systems are essential.

Qualifications

• Proven experience (typically 3+ years) in a purchasing or procurement executive role.
• Experience within the shipping, maritime, or a related industrial sector is essential.
• Highly organized and able to prioritize tasks in a fast-paced environment.

Responsibilities

• Manage the full procurement cycle from Purchase Request to Purchase Order closure.
• Source and evaluate suppliers, ensuring competition and optimal terms.
• Collaborate with the Logistics team for timely delivery of spare parts.

Skills

Negotiating with suppliers

Vendor relationship management

Proficiency with ERP procurement modules

Excellent communication skills

Detail-oriented

Problem-solving

Education

Diploma in Supply Chain Management

Tools

SmartPal

Oracle

Microsoft Office Suite

Job description

Key Responsibilities

Procurement Execution & Compliance

• Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.
• Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.
• Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.
• Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.
• Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.
• Ensure prompt amendment and re-submission of any rejected POs.

Supplier & Relationship Management

• Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.
• Build and maintain strong relationships with key suppliers to ensure reliability and quality.
• Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.

Logistics & Operational Support

• Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.
• Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.

Financial & Administrative Duties

• Work with accounts to resolve discrepancies between POs and supplier invoices.
• Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).
• Ensure all POs and PRs are accurately closed in the system in a timely manner.

Continuous Improvement & Safety

• Participate in and contribute to commercial, contract, and operations meetings.
• Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.
• Support the department head on ad-hoc projects and process improvement initiatives.

Qualifications & Experience

• Diploma, Dip in Supply Chain Management is preferred
• Proven experience (typically 3+ years) in a purchasing or procurement executive role, within the shipping, maritime, or a related industrial sector.
• Strong experience in negotiating with suppliers and managing vendor relationships.
• Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Highly organized, detail-oriented, and able to prioritize tasks in a fast‑paced environment.
• A proactive problem‑solver with a focus on efficiency and cost‑saving.